PILLAR: Sustainable
AGENDA DATE: May 27, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Department of Information and Technology Services
PRIORITY: Government Efficiency
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 4 to an increase the two-year master Service Price aAgreement with Carahsoft Technology Corporation for the purchase of various software including perpetual, fixed term, subscription and software as a service, software maintenance, support, implementation, and other services - Not to exceed $3,786,672.81, from $15,146,691.20 to $18,933,364.01 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This will authorize Supplemental Agreement No. 4 to increase the master Service Price aAgreement to allow for the continuous purchase of various software including perpetual, fixed term, subscription and software as a service, software maintenance, support, and implementation services to be used on or accessed by City workstations, mobile devices, and servers. The City uses these various software solutions for specific departments and citywide to support customer relationship management, business process management, infrastructure monitoring, graphic design, digital communications, business intelligence, reporting, system operations, and project management efforts.
This master Service Price aAgreement allows the City to acquire vendor implementation services, proving efficiencies in implementing new software solutions. These services include but may not be limited to the configuration of the software, development of interfaces, professional services related to the deployment of the software solution and end user training. Purchases through the DIR cooperative agreement program is necessary to allow ITS greater flexibility to address the growing needs for technology within the City and to continue to quickly address cybersecurity and compliance efforts on an ongoing basis.
The Department of Information Resources is authorized by Chapter 2054 of the Texas Government Code and Section 2054.0565 gives explicit authority for a political subdivision of the State to use a DIR contract. Subchapter F, Chapter 271 of Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 24, 2018, the City Council authorized a master agreement for the purchase of various software including perpetual, fixed term, subscription and software as a service, software maintenance, support, and implementation services with SHI Government Solutions, Mobile Wireless, LLC, and Carahsoft Technology Corporation, for five years through the Department of Information Resources by Resolution No. 18-1518.
On January 22, 2025, the City Council authorized a two-year master services price agreement for the purchase of various software including perpetual, fixed term, subscription and software as a service, software maintenance, support, implementation, and other services with Carahsoft Technology Corporation, through the Department of Information Resources by Resolution No. 25-0203.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Data Services Fund |
$1,786,672.81 |
$2,000,000.00 |
$0.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Carahsoft Technology Corporation |
Non-local |
0.25% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Carahsoft Technology Corporation
11493 Sunset Hills Road
Reston, VA 20190
Craig Abod, Owner