STRATEGIC PRIORITY: Core
AGENDA DATE: May 28, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for janitorial services for aquatic spraygrounds for the Park & Recreation Department - Andrews Building Service, Inc., most advantageous proposer of nine - Estimated amount of $496,470.65 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for janitorial services for aquatic sprayground for the Park & Recreation Department. These services will provide clean, sanitary, functional, and safe facilities to the public, tenants, and employees.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Budget and Management Services (1)
• Dallas Water Utilities Department (1)
• Park & Recreation Department (2)
• Office of Procurement Services (2)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Cost 30 points
• Experience 25 points
• Approach 25 points
• Business Inclusion and Development Plan 15 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 10, 2022, the City Council authorized a three-year service price agreement for janitorial services for the aquatic sprayground centers for the Park & Recreation Department with Superior Commercial Cleaning by Resolution No. 22-1118.
On March 20, 2025, the Park & Recreation Board approved a three-year service price agreement for janitorial services for aquatic spraygrounds with Andrews Building Service, Inc.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$50,000.00 |
$150,000.00 |
$296,470.65 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$496,470.65 |
Other Services |
23.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
40.00% |
100.00% |
$496,470.65 |
|
• This contract exceeds the M/WBE goal. |
|
• Andrews Building Service, Inc. - Local; Workforce - 75.74% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BDZ24-00024980. We opened them on June 21, 2024. We recommend the City Council award this service price agreement in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Andrews Building 10555 Newkirk St. 75.10
Service, Inc. Suite 520
Dallas, TX 75220
PureService Corporation 235 Timberline Ln. 61.96
Southlake, TX 76092
Superior Commercial 220 East Pleasant Run Rd. 58.96
Cleaning LLC Desoto, TX 75115
VIGCE LLC dba VISION 2580 West Camp Wisdom Rd. 58.71
Group Cleaning Suite 187
Grand Prairie, TX 75052
Honeycomb Operations 7918 Greengate Dr. 47.25
Management, Inc. Dallas, TX 75249
Americas Corporate Building 222 West Las Colinas Blvd. 39.03
Maintenance Suite 1650E
Irving, TX 75039
Commercial Janitorial 4747 Memphis St. 23.24
Services, Inc. Dallas, TX 75207
Blue Corp. Building 2550 Pacific Ave. 20.82
Management LLC Suite 700
Dallas, TX 75266
Double Time Cleaning 2602 Chalmers Rd. Non-responsive
Atlanta Glenn Heights, GA 75154
OWNER/EXECUTIVE
Andrews Building Service, Inc.
Edward Kang, President