STRATEGIC PRIORITY: Sustainable
AGENDA DATE: August 27, 2025
COUNCIL DISTRICT(S): 2, 13, 14
DEPARTMENT: Department of Transportation and Public Works
EXECUTIVE: Dev Rastogi
______________________________________________________________________
SUBJECT
Title
Authorize a construction services contract for the complete reconstruction of traffic signals at the following five locations: Lemmon Avenue at Lomo Alto Drive, Lemmon Avenue at Wycliff Avenue, Lemmon Avenue at Manor Way, Lemmon Avenue at Inwood Road, and Lemmon Avenue at Hudnall Street; and partial reconstruction of traffic signals at the following two locations: Lemmon Avenue at Turtle Creek Boulevard and Lemmon Avenue at Haggar Way - EAR Telecommunications, LLC DBA: EARTC, lowest responsible bidder of two - Not to exceed $4,700,074.00 - Financing: Lemmon Ave from NW Hwy to US75 CMAQ AFA Fund ($2,000,000.00), Street and Transportation (A) Fund (2024 General Obligation Bond Fund) ($1,850,302.92), and ARPA Redevelopment Fund ($849,771.08)
Body
BACKGROUND
On January 25, 2023, the City Council authorized an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) to accept a federal grant from the Congestion Mitigation and Air Quality Improvement Program in the amount of $2,000,000.00 as federal share in the total project cost of $2,619,446.00 (federal share $2,000,000.00, indirect state $94,446.00, and the City of Dallas participation $525,000.00 of which $30,000.00 is to be paid to TxDOT prior to construction) for cost related to the reconstruction and upgrade of signals/equipment and construction of pedestrian improvements at the following seven intersections: Lemmon Avenue and Manor Way, Lemmon Avenue and Haggar Way, Lemmon Avenue and Inwood Road, Lemmon Avenue and Hudnall Street, Lemmon Avenue and Lomo Alto Drive, Lemmon Avenue and Turtle Creek Boulevard, and Lemmon Avenue and North Central Expressway (US 75) by Resolution No. 23-0180.
On April 10, 2024, the City Council authorized Amendment No. 1 to the AFA with TxDOT to (1) add the location of Lemmon Avenue at Wycliff Avenue; (2) remove the location of Lemmon Avenue at US 75; and (3) revise the location map by Resolution No. 24-0521.
On May 21, 2025, bid specifications were developed and publicly advertised for competitive bids associated with the Lemmon Avenue Traffic Signal Construction Project (CIZ25-TRN-3161). Bids were opened on June 20, 2025.
This action will authorize a construction services contract with EAR Telecommunications, LLC DBA: EARTC (EARTC) for the complete reconstruction of five traffic signals and the partial reconstruction of two traffic signals along Lemmon Avenue.
The following signals will be reconstructed with this contract:
Intersection Council District
Lemmon Avenue at Lomo Alto Drive 14
Lemmon Avenue at Wycliff Avenue 14
Lemmon Avenue at Manor Way 2, 13
Lemmon Avenue at Inwood Road 2, 13
Lemmon Avenue at Hudnall Street 2, 13
Lemmon Avenue at Turtle Creek Boulevard (partial) 14
Lemmon Avenue at Haggar Way (partial) 2, 13
The following chart illustrates EARTC’s contractual activities with the City of Dallas for the past three years:
AVI DWU PKR TPW
Active Projects 0 0 0 6
Projects Completed 0 0 0 1
Change Orders 0 0 0 0
Projects Requiring Liquidated Damages 0 0 0 0
Projects Completed by Bonding Company 0 0 0 0
ESTIMATED SCHEDULE OF PROJECT
Begin Construction January 2026
Complete Construction April 2027
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 25, 2023, the City Council authorized an AFA with TxDOT to accept a federal grant from the Congestion Mitigation and Air Quality Improvement Program (Agreement No. CSJ 0918-47-374, CFDA No. 20.205) in the amount of $2,000,000.00 as federal share in the total project cost of $2,619,446.00 (federal share $2,000,000.00, indirect state $94,446.00, and City of Dallas participation $525,000.00 of which $30,000.00 is to be paid to TxDOT prior to construction) for cost related to the reconstruction and upgrade of signals/equipment and construction of pedestrian improvements at the following seven intersections: Lemmon Avenue and Manor Way, Lemmon Avenue and Haggar Way, Lemmon Avenue and Inwood Road, Lemmon Avenue and Hudnall Street, Lemmon Avenue and Lomo Alto Drive, Lemmon Avenue and Turtle Creek Boulevard, and Lemmon Avenue and US 75 by Resolution No. 23-0180.
On February 28, 2024, the City Council authorized the transfer and reallocation of ARPA funds from the U.S. Department of the Treasury for the Coronavirus Local Fiscal Recovery Fund to the ARPA Redevelopment multi-year fund to assist with project completion by Resolution No. 24-0315.
On April 10, 2024, the City Council authorized Amendment No. 1 to the AFA (Agreement No. CSJ 0918-47-374, Assistance Listing No. 20.205) between the City of Dallas and TxDOT for the reconstruction and upgrade of signals/equipment and construction of pedestrian improvements at seven intersections along Lemmon Avenue to (1) add the location of Lemmon Avenue at Wycliff Avenue; (2) remove the location of Lemmon Avenue at US 75; and (3) revise the location map by Resolution No. 24-0521.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Lemmon Ave from NW Hwy to US75 CMAQ AFA Fund |
$0.00 |
$1,200,000.00 |
$ 800,000.00 |
|
Street and Transportation (A) Fund (2024 General Obligation Bond Fund) |
$0.00 |
$1,110,181.75 |
$ 740,121.17 |
|
ARPA Redevelopment Fund |
$0.00 |
$ 509,862.64 |
$ 339,908.44 |
|
Total |
$0.00 |
$2,820,044.39 |
$1,880,029.61 |
Council District Amount
2 $1,342,878.28
13 $1,342,878.28
14 $2,014,317.44
Total $4,700,074.00
DBE INFORMATION
As a federal grant is used to fund a portion of this project, the Federal Disadvantaged Business Enterprise (DBE) program was incorporated in lieu of the City’s Business Inclusion and Development Plan. DBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
DBE Goal |
|
$4,700,074.00 |
Construction |
5.00% |
|
DBE Subcontracting % |
DBE Overall % |
DBE Overall Participation $ |
|
2.96% |
100.00% |
$4,700,074.00 |
|
• This contract exceeds the DBE goal. |
|
• EAR Telecommunications, LLC DBA: EARTC - Non-local; Workforce - 75.30% Local |
PROCUREMENT INFORMATION
The following two bids were received and opened on June 20, 2025:
*Denotes successful bidder
Bidders Amount
*EAR Telecommunications, LLC DBA: EARTC $4,700,074.00
14719 US Highway 290, Suite 106
Manor, TX 78563
Roadway Solutions, Inc. $4,887,000.00
OWNER/EXECUTIVE
EAR Telecommunications, LLC DBA: EARTC
Carlos Reyes, President
MAP
Attached