PILLAR: Fiscally Sound
AGENDA DATE: August 25, 2026
COUNCIL DISTRICT(S): 13
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service contract for the period August 25, 2026 through August 24, 2029, with one two-year renewal options, for operational management of a gymnastic, cheer and/or tumbling program at the Walnut Hill Recreation Center for the Park & Recreation Department - Spirit Athletics LLC dba Express Cheer, most advantageous proposer of two - Estimated Revenue: General Fund $477,570.00
Body
BACKGROUND
This service contract will provide for operational management of a gymnastic, cheer and/or tumbling program at the Walnut Hill Recreation Center for the Park & Recreation Department. These services will provide quality recreational and competitive level programming for gymnastics to participants of all ages and skill levels. The program is designed to promote physical fitness, coordination, discipline, teamwork, and personal development while providing safe, structured, and engaging recreational opportunities for the community. Services include instruction, participant evaluations, program scheduling, special events, and oversight of day-to-day program operations. The vendor will pay the City 30 percent of their gross revenue each month.
A seven-member committee from the following departments reviewed and evaluated the qualifications:
• Budget and Management Services (1)
• Office of Emergency Management and Crisis Response (2)
• Office of Housing and Community Empowerment (1)
• Park & Recreation Department (2)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Cost 35 points
• Approach 30 points
• Firm’s experience and qualifications 30 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 4, 2026, the Park & Recreation Board authorized the operational management of a gymnastic, cheer and/or tumbling program at the Walnut Hill Recreation Center with Spirit Athletics LLC dba Express Cheer.
FISCAL INFORMATION
Estimated Revenue: General Fund $477,570.00
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Spirit Athletics LLC dba Express Cheer |
Local |
50.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for |
• Utilized for professional, personal, revenue, and planning services |
|
Proposal |
• Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price |
|
|
• Always involves the evaluation by committee |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BYZ25-00028616. We opened them on October 3, 2025. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Spirit Athletics LLC dba 9550 John W. Elliott Dr. 90.83
Express Cheer Suite 104
Frisco, TX 75033
Realford Consulting LLC 8500 Stemmons Fwy. Non-responsive
Suite 5070
Dallas, TX 75247
OWNER
Spirit Athletics LLC dba Express Cheer
Christopher Henson, Owner