STRATEGIC PRIORITY: Workforce, Education & Equity
AGENDA DATE: August 14, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 4 for a three-year extension to the acquisition contract for continuous software maintenance and support services for Redwood’s report distribution and repository application for the Department of Information and Technology Services provided by SHI Government Solutions, Inc. through the Texas Purchasing Cooperative (BuyBoard) agreement - Not to exceed $235,132.20, from $541,289.00 to $776,421.20 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This Supplemental Agreement will allow for continued software maintenance and support services for a report distribution and repository application for the Department of Information and Technology Services. The solution is a financial reporting platform utilized across all City departments and allows for managing the extensive archive of financial reports and documents that the City must maintain.
The solution extracts relevant report data from legacy report management repository (Control-D), and converts the data to actionable formats for inquiry, reporting, and web displays. Some advantages of this system include:
Key Benefits:
• Access to financial data for business operations
• Capability to provide actionable data to City users and to the public portal
• Automated report distribution, monitor retention requirements, and easy navigation to retrieve and view reports.
• Support for better decision-making through the quantity and timeliness of financial information
The cooperative purchasing agreement is authorized by the Interlocal Cooperation Act, Chapter 791, Texas Government Code, and Chapter 271, Subchapter F, Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 9, 2015, the City Council authorized a five-year acquisition contract for the purchase of software, maintenance and support services for a report distribution and repository application with SHI Government Solutions, Inc. through the Buyboard, Texas Purchasing Cooperative agreement by Resolution No. 15-1648.
On May 12, 2021, the City Council authorized Supplemental Agreement No. 3 for a three-year extension to the acquisition contract for the purchase of software, maintenance and support services for a report distribution and repository application with SHI Government Solutions, Inc. through the Buyboard, Texas Purchasing Cooperative agreement by Resolution No. 21-0760.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Data Services Fund |
$78,377.40 |
$78,377.40 |
$78,377.40 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$235,132.20 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• SHI Government Solutions, Inc. - Non-local; Workforce - 0.00% Local |
OWNER
SHI Government Solutions, Inc.
3828 Pecana Trail
Austin, TX 78749
Thai Lee, Chief Executive Officer