PILLAR: Core
AGENDA DATE: February 25, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Department of Information and Technology Services
PRIORITY: Government Efficiency
______________________________________________________________________
SUBJECT
Title
Authorize a three one-year service contract, with two one-year renewal options for continued subscription services for the City’s enterprise human capital management resource and payroll system platform (Workday) - Workday, Inc., sole source - Not to exceed $15,357,921.00 $4,890,277.00 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action will authorize the continuation of subscription services for the City’s enterprise human capital management a comprehensive human resource and payroll system platform. Workday supports core citywide business functions, including This includes core modules for Human Capital Management, U.S. Payroll, Talent & Recruiting, Learning & Performance, Benefits Integration, Time Tracking, Compensation and Advanced Analytics, and serves as a system of record supporting. The subscription supports approximately 14,000 employees across City departments.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 28, 2018, the City Council authorized a six-year subscription contract for the licensing, configuration, hosting, maintenance, and technical support for the replacement of a citywide Human Capital Management application with Workday, Inc. by Resolution No. 18-0372.
On January 22, 2020, the City Council authorized Supplemental Agreement No. 6 to the subscription contract with Workday, Inc., to amend the scope of services and decrease the contract amount by Resolution No. 20-0216.
On December 13, 2023, the City Council authorized Supplemental Agreement No. 13 to the subscription contract with Workday, Inc., to authorize a one-year extension from March 8, 2024 to March 7, 2025, by Resolution No. 23-1682.
On February 26, 2025, the City Council authorized Supplemental Agreement No. 15 to the subscription contract with Workday, Inc., to authorize a one-year extension from March 3, 2025 to March 2, 2026, by Resolution No. 25-0344.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Data Services Fund |
$4,779,310.00 $4,890,277.00 |
$5,009,453.00 $0.00 |
$5,569,158.00 $0.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Workday, Inc. |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• Reviewed by Procurement Services to ensure the procurement meets at least one general exception as stated in the Texas Local Government Code |
OWNER/EXECUTIVE
Workday, Inc.
6110 Stoneridge Mall Road
Pleasanton, CA 94588
Carl Eschenbach, Chief Executive Officer