STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service contract for consulting services for economic analysis, forecasting, and research for Budget and Management Services - Dearmon Analytics, LLC, most advantageous proposer of seven - Not to exceed $299,125.02 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for consulting services for economic analysis, forecasting, and research for Budget and Management Services. These services will be utilized to develop and maintain an economic forecast model for General Fund property tax and sales tax. The consultant will provide three revenue scenario estimates (pessimistic, baseline, and optimistic) for the current year and subsequent four years. Also, the consultant will update economic and demographic indicators particularly those related to the City and indicators impacting the forecast. Lastly, the consultant will provide fiscal in-pact analysis of proposed State and Federal legislation and other issues impacting city revenues.
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Budget and Management Services (1)
• Department of Convention and Event Services (1)
• Office of Economic Development (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Cost 30 points
• Experience 25 points
• Approach 25 points
• Business Inclusion and Development Plan 15 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 28, 2019, the City council authorized a five-year service contract for economic analysis, forecasting, and research services for the Office of Budget with Dearmon Analytics, LLC by Resolution No. 19-1267.
The City Council was briefed by memorandum regarding this matter on November 8, 2024. <https://dallascityhall.com/government/citymanager/Documents/FY24-25%20Memos/Upcoming%20Council%20Agenda%20Item%2024-3324%20%20Authorize%20Economic%20Analysis,.pdf>
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$59,825.00 |
$59,825.00 |
$179,475.02 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$299,125.02 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
8.20% |
8.20% |
$24,528.25 |
|
• The Business inclusion and Development Policy does not apply to Other Service contracts, however the prime contractor is subcontracting with certified M/WBEs. |
|
• Dearmon Analytics LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BIZ24-00024228. We opened them on April 12, 2024. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Dearmon Analytics, LLC 436 Northwest 16th 77.67
Oklahoma City, OK 73103
EY 1101 New York Ave. 63.16
Washington, DC 20005
Morant McLeod 4145 Southwest Watson Ave. 40.00
Suite 350
Beaverton, OR 97005
The Research 165 Broadway 32.33
Associates Suite 2301
New York, NY 10006
Global Infectious and 13912 Prairie Vista Ln. 19.67
Public Health Partners LLC Ponder, TX 76259
Precision Consulting Firm LLC 1980 Festival Plaza Dr. 18.33
Suite 300
Las Vegas, NV 89135
Realford Consulting LLC 8500 North Stemmons Frwy. 16.00
Suite 5070
Dallas, TX 75247
OWNER
Dearmon Analytics, LLC
Jacob Dearmon, Owner