STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: April 10, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of fire hydrants, parts, and accessories for the Water Utilities Department - Mueller Co. LLC in an estimated amount of $1,517,300, North Texas Winwater Co. in an estimated amount of $282,000, Core & Main LP in an estimated amount of $94,000, and U.S. Pipe Valve & Hydrant, LLC in an estimated amount of $47,000, lowest responsible bidders of seven - Total estimated amount of $1,940,300 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of fire hydrants, parts, and accessories for the Water Utilities Department (DWU). This master agreement will allow the DWU to effectively maintain fire hydrants by providing replacement parts and new hydrants when needed throughout the City. The replacement parts will be used to repair leaks and damages, ensuring that hydrants are operationally ready for fire related emergencies. DWU also stocks hydrants for prompt replacement of non-repairable hydrants.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 25, 2020, the City Council authorized a three-year master agreement for the purchase of fire hydrants, parts and accessories with Mueller Co., LLC, Core & Main LP, and Fortiline, Inc. dba Fortiline Waterworks by Resolution No. 20-0482.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Dallas Water Utilities Fund |
$323,376.00 |
$646,752.00 |
$970,172.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,940,300.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being seleted. |
|
• Mueller Co. LLC - Non-local; Workforce - 0.00% Local • North Texas Winwater Co. - Non-local; Workforce - 0.00% Local • Core & Main LP - Local; Workforce - 100.00% Local • U.S. Pipe Valve & Hydrant, LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BBZ23-00022463. We opened them on October 20, 2023. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Mueller Co., LLC 500 West Eldorado St. Multiple Lines
Decatur, IL 62522
*North Texas Winwater Co. 1010 Industrial Way Dr. Multiple Lines
Anna, TX 75409
*Core & Main LP 4333 Irving Blvd. Multiple Lines
Dallas, TX 75247
*U.S. Pipe Valve & Hydrant, 500 West Eldorado St. Multiple Lines
LLC Decatur, IL 62522
Bass and Hays Foundry 238 South Bagdad Rd. Multiple Lines
Grand Prairie, TX 75050
Fortiline, Inc. dba 11200 Seagoville Dr. Multiple Lines
Fortiline Waterworks Balch Springs, TX 75180
Consolidated Pipe and Supply 12319 North Saginaw Blvd. Multiple Lines
Fort Worth, TX 76179
OWNERS
Mueller Co., LLC
Martie Edmunds Zakas, Chief Executive Officer
Steve Henrichs, Chief Finance Officer
North Texas Winwater Co.
Zac Hansen, President
Doug Imig, Operations Manager
Core & Main LP
Steve LeClair, Chief Executive Officer
Mark Witkowski, Chief Finance Officer
U.S. Pipe Valve & Hydrant, LLC
Martie Edmunds Zakas, Chief Executive Officer
Steve Henrichs, Chief Finance Officer