PILLAR: Fiscally Sound
AGENDA DATE: May 27, 2026
COUNCIL DISTRICT(S): 2
DEPARTMENT: Office of Procurement Services
PRIORITY: Innovation
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 1 to increase the cooperative purchasing agreement with VEOCI INC. through The Interlocal Purchasing System cooperative agreement for the continuous purchase, implementation, and maintenance of an airport safety and work-order management system for the Department of Aviation extending the term from April 13, 2026 to April 13, 2027 - Sole Source - Not to exceed $144,696.52, from $500,000.00 to $644,696.52 - Financing: Aviation Fund
Body
BACKGROUND
This Supplemental Agreement will provide for continued purchase, implementation, and maintenance of an airport safety and work-order management system for the Department of Aviation. This system integrates all airport operations divisions onto one technological platform and improve airport operations while maintaining Dallas Airport Systems compliance with Federal Aviation Administration Part 139 Airport Operating Certification. This system also allows for improved management of time and resources, resulting in a decrease of costs and increase of productivity. Additionally, the associated goods and maintenance services have been determined to be sole source, as the functional requirements can only be satisfied by one source due to proprietary technology and copyrights. The Office of Procurement Services conducted a sole source review and verified that no exceptions exist.
The Interlocal Purchasing System cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 28, 2023, the City Council authorized a three-year cooperative purchasing agreement for the continuous purchase, implementation, and maintenance of an airport safety and work-order management system for the Department of Aviation with Veoci, Inc. through The Interlocal Purchasing System cooperative agreement, by Resolution No. 23-0898.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Aviation Fund |
$144,696.52 |
$0.00 |
$0.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
VEOCI INC. |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• The Office of Procurement Services conducted a sole source review and found no exceptions |
OWNER/EXECUTIVE
VEOCI INC.
195 Church Street
New Haven, CT 06510
Sukhminder Grenwal, Chief Executive Officer