STRATEGIC PRIORITY: Workforce, Education & Equity
AGENDA DATE: August 28, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a one-year cooperative purchasing agreement for computer hardware, accessories and related services for the Department of Information and Technology Services with GTS Technology Solutions, Inc. through the Department of Information Resources agreement - Estimated amount of $2,280,539.96 - Financing: Data Services Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for goods and services, for a specific term, which are ordered by all City departments on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will allow the City to purchase computers, computer-related equipment, and accessories according to standards established for all new and replacement computer orders. Additionally, this agreement includes vendor provided services for warranty, repair, installation and de-installation of existing equipment, onsite support, as well as a vendor website for order processing (E-Commerce), and asset management support.
The Department of Information Resources Cooperative agreement is authorized by Chapter 791 of the Texas Government Code.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 24, 2018, the City Council authorized a 60-month service price agreement for desktop, laptop, & rugged computers, accessories, and various managed services in the estimated amount of $17,188,983.20, by Resolution 18-1511.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Data Services Fund |
$2,280,539.96 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$2,280,539.96 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
100.00% |
$2,280,539.96 |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements, however, the prime contractor is a certified M/WBE. |
|
• GTS Technology Solutions, Inc. -Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
GTS Technology Solutions, Inc.
9211 Waterford Centre Blvd. Suite #125
Austin, Tx 78758
Laura Grant, Owner
Ryan Grant, President