STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 13, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for rental and maintenance of portable toilets for the Park & Recreation Department - United Rentals (North America), Inc. dba Reliable Onsite Services, lowest responsible bidder of two - Estimated amount of $1,914,118 - Financing: General Fund ($1,897,056), Dallas Water Utilities Fund ($14,579), and Stormwater Drainage Management Fund ($2,483) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
• Department of Code Compliance
• Fire-Rescue Department
• Park & Recreation Department
• Water Utilities Department
This service price agreement will provide for rental and maintenance of portable toilets. The agreement provides for the rental and maintenance of single portable toilet units, ADA compliant toilet units, comfort stations, and restroom trailers on a daily, weekly, or monthly basis. Cleaning frequency of each unit will be maintained on a pre-established schedule for each location. This agreement also provides units for use at parks, work sites, special events, and emergency situations.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 13, 2019, the City Council authorized a three-year service price agreement for the rental and maintenance of portable toilets with United Rentals (North America), Inc. dba Reliable Onsite Services by Resolution No. 19-1777.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$72,460.00 |
$738,051.00 |
$1,086,545.00 |
|
Dallas Water Utilities Fund |
$ 1,564.00 |
$ 6,509.00 |
$ 6,506.00 |
|
Stormwater Drainage Management Fund |
$ 0.00 |
$ 1,379.00 |
$ 1,104.00 |
|
Total |
$74,024.00 |
$745,939.00 |
$1,094,155.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,914,118.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• United Rentals (North America), Inc. dba Reliable Onsite Services - Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BQ23-00021524. We opened them on May 5, 2023. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*United Rentals (North America), 2655 Lombardy Lane $1,914,118
Inc. dba Reliable Onsite Services Dallas, TX 758220
TSG industries, LLC 515 North Cedar Ridge Lane $2,920,483
Duncanville, TX 75116
OWNER
United Rentals (North America), Inc. dba Reliable Onsite Services
Matthew J. Flannery, President