STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: January 22, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Facilities and Real Estate Management
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a two-year service contract for (1) a proactive roof maintenance program for seventy five Public Safety facilities; and (2) storm readiness and emergency leak response services for City-owned facilities with Castro Roofing of Texas LLC through The Interlocal Purchasing System Contract No. 22050101 - Not to exceed $451,451.00 - Financing: General Fund ($331,451.00) and Capital Construction Fund ($120,000.00) (subject to annual appropriations)
Body
BACKGROUND
This action will authorize a two-year service contract for a proactive maintenance program for 75 City-owned facilities that serve our Police and Fire personnel, and storm readiness and leak response services for City-owned facilities city-wide.
This service contract will provide three categories of services: (1) Proactive - a roof maintenance plan for 75 Public Safety facilities which includes reactive services, roof leak guarantee, roof reports, and a biannual portfolio review; (2) First Watch - a storm readiness program for city-wide facilities, which includes priority and emergency storm response, risk notifications, and storm assessments; and (3) Reactive - an emergency leak response program for city-wide facilities, which includes status updates, a two-year labor warranty, and roof and building envelope repair services with before and after documentation. These services will aid in the management of our roofs, track roof conditions, and provide a method to both respond to, and reduce, emergency repair calls.
ESTIMATED SCHEDULE OF PROJECT
Begin Services January 2025
Complete Services January 2027
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$125,000.00 |
$125,000.00 |
$ 81,451.00 |
|
Capital Construction Fund |
$ 50,000.00 |
$ 50,000.00 |
$ 20,000.00 |
|
Total |
$175,000.00 |
$175,000.00 |
$101,451.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$451,451.00 |
Construction |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
100.00% |
$451,451.00 |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements, however, the prime contractor is a certified M/WBE. |
|
• Castro Roofing of Texas LLC - Local; Workforce - 54.76% Local |
PROCUREMENT INFORMATION
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices. |
OWNER/EXECUTIVE
Castro Roofing of Texas LLC
4854 Olson Drive
Dallas TX 75227
Rodolfo Rodriguez, Chief Executive Officer