STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 14, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of various types of flags and accessories for citywide use - AGAS MFG, Inc. in the estimated amount of $194,700.00 and Fyre Marketing LLC in the estimated amount of $35,029.15, lowest responsible bidders of five - Total estimated amount of $229,729.15 - Financing: General Fund ($227,215.85), Dallas Water Utilities Fund ($142.70), and Airport Revenue Fund ($2,370.60)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of various types of flags and accessories for citywide use. The City displays various types of flags at City facilities for a variety of reasons. The United States Flag and the State of Texas flags are just two examples of flags that may be purchased through this agreement, but other types of flags are also available. All flags when worn beyond repair, will be retired in a respectful manner.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 22, 2021, the City Council authorized a three-year master agreement for the purchase of City of Dallas, Texas, and U.S. Flags with Betsy Ross Flag Girl, Inc., ConServ, Flag, and Signarama-Richardson by Resolution No. 21-1558.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$50,047.10 |
$79,398.16 |
$97,770.59 |
|
Airport Revenue Fund |
$ 370.60 |
$ 1,000.00 |
$ 1,000.00 |
|
Dallas Water Utilities Fund |
$ 17.70 |
$ 50.00 |
$ 75.00 |
|
Total |
$50,435.40 |
$80,448.16 |
$98,845.59 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$229,729.15 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected. |
|
• AGAS MFG, Inc.- Non-local; Workforce - 0.00% Local • Fyre Marketing LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BF24-000024575. We opened them on May 7, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidder by lines. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*AGAS MFG, Inc. 2701 East Tioga St. Multiple lines
Philadelphia, PA 19134
*Fyre Marketing LLC 13115 3rd St. East Multiple lines
Unit #1B
Madeira Beach, FL 33708
Dixie Flag 1930 North Interstate 35 Multiple lines
Lewisville, TX 75067
ConServ Flag 1003 Illinois St. Multiple lines
Sidney, NE. 69162
Betsy Ross Flag Girl, Inc. 11005 Garland Rd. Multiple lines
Dallas, TX 75218
OWNERS
AGAS MFG, Inc.
Eyal Greenberg, President
Fyre Marketing LLC
Humberto Arguello, Chief Executive Officer