PILLAR: Fiscally Sound
AGENDA DATE: October 28, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of laboratory equipment and supplies for the Dallas Water Utilities Department - Taylor Distribution Group, LLC dba TDG Scientific in an estimated amount of $3,180,800.00, HD Supply, Inc. dba USABluebook in an estimated amount of $1,025,500.00, DREAM RANCH LLC dba Dream Ranch Office Supplies in an estimated amount of $362,600.00, Pacific Star Corporation in an estimated amount of $242,100.00, and Sycamore Life Sciences, LLC in an estimated amount of $189,000.00, lowest responsible bidders of thirteen - Total estimated amount of $5,000,000.00 - Financing: Dallas Water Utilities Fund ($4,949,655.00) and Stormwater Drainage Management Operation Fund ($50,345.00)
*In alignment with Infrastructure Maintenance.
Body
BACKGROUND
This action does not authorize or encumber funding. The master agreement establishes pre-negotiated pricing for a specified period of time. Actual expenditure will occur only when products/goods are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these services over the past five years has been approximately $1,636,200.00 per year.
This master agreement will provide for the purchase of laboratory equipment and supplies for the Dallas Water Utilities Department (DWU). DWU conducts hundreds of tests each month to ensure clean, safe, and dependable drinking water and the effective treatment of wastewater. The testing is necessary to comply with applicable regulatory requirements. Last fiscal year, DWU treated over 150 billion gallons of drinking water and 78 billion gallons of wastewater.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 14, 2023, the City Council authorized a three-year master agreement for the purchase of laboratory equipment and supplies for the Water Utilities Department with Taylor Distribution Group, LLC dba TDG Scientific, Hach Company, and Fox Scientific, Inc. by Resolution No. 23-0804.
FISCAL INFORMATION
|
Fund |
FY 2027 |
FY 2028 |
Future Years |
|
Dallas Water Utilities Fund |
$1,195,215.00 |
$1,877,136.00 |
$1,877,304.00 |
|
Stormwater Drainage Management Operation Fund |
$ 16,781.00 |
$ 16,782.00 |
$ 16,782.00 |
|
Total |
$1,211,996.00 |
$1,893,918.00 |
$1,894,086.00 |
BUSINESS PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Taylor Distribution Group, LLC dba TDG Scientific |
Local |
4.00% |
|
HD Supply, Inc. dba USABluebook |
Non-local |
0.00% |
|
DREAM RANCH LLC dba Dream Ranch Office Supplies |
Non-local |
0.00% |
|
Pacific Star Corporation |
Non-local |
0.00% |
|
Sycamore Life Sciences, LLC |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BL26-00029558. We opened them on March 20, 2026. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Taylor Distribution Group, LLC Highland Park Pl. Multiple lines
dba TDG Scientific 4514 Cole Ave.
Suite 600
Dallas, TX 75205
*HD Supply, Inc. dba 3781 Burwood Dr. Multiple lines
USABluebook Waukegan, IL 60085
*DREAM RANCH LLC 309 Tioga St. Multiple lines
dba Dream Ranch Office Burleson, TX 76028
Supplies
*Pacific Star Corporation 4350 South Wayside Dr. Multiple lines
Suite 106
Houston, TX 77087
*Sycamore Life Sciences, LLC 410 Pierce St. Multiple lines
Suite 111
Houston, TX 77002
Brinkmann Instruments Inc. 9250 Camden Field Pkwy. Multiple lines
dba Metrohm USA Inc. Riverview, FL 33578
Cerilliant Corporation 811 Paloma Dr. Multiple lines
Round Rock, TX 78665
Environmental Express 2345 Charleston Regional Pkwy. Multiple lines
Charleston, SC 29492
Fox Scientific, Inc. 8221 East FM 917 Multiple lines
Alvarado, TX 76009
Hach Company 5600 Lindbergh Dr. Multiple lines
Loveland, CO 80538
MANTECH (USA) Inc. 22628 Island Pines Wy. Multiple lines
Suite 1604
Fort Myers Beach, FL 33931
Maxon Supplies LLC 510 North Belleview Ave. Multiple lines
Suite 102
Cinnaminson, NJ 08077
School Specialty Inc 140 Marble Dr. Non-responsive
Lancaster, PA 17601
OWNERS/EXECUTIVES
Taylor Distribution Group, LLC dba TDG Scientific
Artura Taylor, President
HD Supply, Inc. dba USABluebook
Chris Kelley, President
DREAM RANCH LLC dba Dream Ranch Office Supplies
Warren McKamey, President
Pacific Star Corporation
Daud Hadi, President
Sycamore Life Sciences, LLC
Mehul Vora, Chief Financial Officer