PILLAR: Core
AGENDA DATE: April 22, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Government Efficiency
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for canine and equine veterinary services for the Dallas Police Department - East Lake Veterinary Hospital PC in the estimated amount of $420,750.00 and Lone Star Park Equine Hospital in the estimated amount of $315,000.00, most advantageous proposers of three - Total estimated amount of $735,750.00 - Financing: General Fund ($635,250.00) and Confiscated Monies-State Fund ($100,500.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide canine and equine veterinary services for the Dallas Police Department. These services are necessary to ensure the health, safety, and welfare of the canine and equine units. Veterinary services include medical care, emergency treatment, diagnostic testing, surgical procedures, vaccinations, boarding and other medically necessary services that cannot be performed in-house.
Due to the unpredictable nature of animal-related incidents and the need for timely medical intervention, the City relies on veterinary providers to ensure adequate coverage and availability for both canine and equine units.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Dallas Police Department (2)
• Dallas Fire-Rescue Department (1)
• Department of Dallas Animal Services (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Experience 35 points
• Cost 30 points
• Approach 20 points
• Field visit 15 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$ 95,287.50 |
$127,050.00 |
$412,912.50 |
|
Confiscated Monies-State Fund |
$ 15,075.00 |
$ 20,100.00 |
$ 65,325.00 |
|
Total |
$110,362.50 |
$147,150.00 |
$478,237.50 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
East Lake Veterinary Hospital PC |
Local |
52.43% |
|
Lone Star Park Equine Hospital |
Local |
100.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for |
• Utilized for professional, personal, revenue, and planning services |
|
Proposal |
• Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price |
|
|
• Always involves the evaluation by committee |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BPZ25-00027335. We opened them on July 25, 2025. We recommend the City Council award this service price agreement to the most advantageous proposers.
*Denotes successful proposers
Proposers Address Score
*East Lake Veterinary 10101 East Northwest Highway Group 1 - 97.28
Hospital PC Dallas, TX 75238 Group 2 - 55.17
*Lone Star Park Equine 2100 Performance Place Group 1 - No bid
Hospital Grand Prairie, TX 75050 Group 2 - 100.00
Casa Linda Animal Clinic 11434 Garland Road Group 1 - 87.90
Dallas, TX 75218 Group 2 - No bid
OWNERS/EXECUTIVES
East Lake Veterinary Hospital PC
Karen Fling, Owner
Lone Star Park Equine Hospital
David M Glichrist, Owner