STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 22, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for service and maintenance of water main pipeline joints for the Water Utilities Department - Miller Pipeline, Corp., only bidder - Estimated amount of $1,031,965.00 - Financing: Dallas Water Utilities Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for service and maintenance of water main pipeline joints for the Water Utilities Department. This agreement provides for the Water Utilities Department to continue to service and maintain water main pipeline joints that have become exposed. The internal pipe joint seal technology prevents the seepage of media such as grease, dust, debris, roots and solid or semisolid matter into the pipelines by way of the joints.
The sealant technology used will bridge gaps at a joint between two pipes that develop during the life span of the pipe. All joint gaps, deep imperfections, or low areas will be properly filled to the full depth of the gap between the pipe and joints and rendered flush with the internal surface of the pipe. The use of the internal pipe joint seal technology improves the performance and extends the life of the pipelines, joints, and valves. The awarded vendor will be responsible for the application of this technology.
Normal damage to the pipelines and joints occurs by corrosion, erosion, deterioration, and structural cracks which develop during the life span of pipes and joints. Currently Water Utilities Department maintain 5,047 miles of water mains throughout the City.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Dallas Water Utilities Fund |
$28,665.00 |
$343,980.00 |
$659,320.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,031,965.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected. |
|
• Miller Pipeline, Corp. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation of for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BO23-00021444. We opened it on April 14, 2023. We recommend the City Council award this service price agreement in its entirety to the only bidder.
Bidders Address Amount
Miller Pipeline, Corp. 8850 Crawford Road $1,031,965.00 Indianapolis, IN 46234
OWNER
Miller Pipeline, Corp.
Dale Anderson, President