STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 8, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize an acquisition contract for the purchase and installation of audio and visual switching equipment for the Office of Emergency Management with AVI-SPL, LLC through the Texas Department of Information Resources cooperative agreement - Not to exceed $187,536.67 - Financing: 2022 Homeland Security-Urban Area Security Initiative 23-25 Fund
Body
BACKGROUND
This cooperative purchase agreement will provide for the purchase and installation of audio and visual switching equipment for the Office of Emergency Management. This equipment controls the audio and visual capabilities within the City's Emergency Operations Center (EOC) and enables the Office of Emergency Management to display various media sources on EOC displays, conduct briefings, as well as hold non-emergency meetings, trainings, and exercises. This purchase will replace an existing failed critical component with an updated system and will ensure the continuous operation of the EOC in the event of an emergency.
The Texas Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
The City Council was briefed by memorandum regarding this matter on November 3, 2023. <https://dallascityhall.com/government/citymanager/Documents/FY23-24%20Memos/PS%20Memo_11032023.pdf>
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
2022 Homeland Security-Urban Area Security Initiative 23-25 Fund |
$187,536.67 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$187,536.67 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• AVI-SPL LLC - Non-local; Workforce - 5.66% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
AVI-SPL LLC
6301 Benjamin Road
Suite 101
Tampa, FL 33634
John Zettel, Chief Executive Officer