STRATEGIC PRIORITY: Core
AGENDA DATE: April 9, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for minor plumbing repair services for the Office of Environmental Quality & Sustainability - A Star Heat & Air, Inc., most advantageous proposer of two - Estimated amount of $4,236,018.00 - Financing: General Dallas Water Utilities Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for minor plumbing repair services for the Office of Environmental Quality & Sustainability. This service agreement will provide for the City Minor Plumbing Repair Program which provides plumbing services for low-income customers. Residents must own their home and reside at the property. Services will include minor leak repairs to reduce water consumption and installation of high-efficiency toilets, low flow showerheads, and faucet aerators. Repairs are limited to minor freshwater leaks.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Dallas Water Utilities Department (1)
• Department of Facilities and Real Estate Management (1)
• Office of Environmental Quality & Sustainability (1)
• Office of Procurement Services (2)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Cost and timeframe 30 points
• Experience 25 points
• Approach 25 points
• Business Inclusion and Development Plan 15 points
• Local Preference Program 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 13, 2020, the City Council authorized a five-year service price agreement for minor plumbing repair services for the Office of Environmental Quality and Sustainability with A Star Heat and Air, Inc. by Resolution No. 20-0739.
The Environmental Commission was briefed by memorandum regarding this matter on February 12, 2025. <https://cityofdallas.legistar.com/View.ashx?M=AO&ID=157296&GUID=7b23af4d-3f16-4c7c-9786-8ae726555ba5&N=TVBSIE1lbW9yYW5kdW0gdG8gRVZDLnBkZg%3d%3d>
The Parks, Trails and the Environment Committee was briefed by memorandum regarding this matter March 3, 2025. <https://cityofdallas.legistar.com/View.ashx?M=F&ID=13812633&GUID=93AD0C79-5E09-46CE-ABFB-D9EC1B5BF877>
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Dallas Water Utilities Fund |
$353,000.00 |
$550,000.00 |
$3,333,018.00 |
This will be fully reimbursed by the Dallas Water Utilities Department.
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$4,236,018.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
100.00% |
$4,236,018.00 |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts, however the prime contractor is a certified M/WBE. |
|
• A Star Heat & Air, Inc. - Local; Workforce - 26.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BKZ24-00025426. We opened them on September 13, 2024. We recommend the City Council award this service price agreement in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*A Star Heat & Air, Inc. 9201 Forest Lane Lane 76.33
Dallas, TX 75243
U.S. Plumbing and Remodeling 12714 Lake June Road 22.67
Inc. Balch Springs, TX 75180
OWNER
A Star Heat & Air, Inc.
Eliseo Esparza R., Owner