PILLAR: Fiscally Sound
AGENDA DATE: October 28, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Government Efficiency
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 2 to increase the service price agreement with INTERGRAPH CORPORATION dba Hexagon Safety & Infrastructure for maintenance and support of the City’s existing record management and field base reporting system for the Department of Information and Technology Services extending the term from October 31, 2026 to October 30, 2027, sole source - Estimated amount of $1,018,166.52, from $5,579,891.76 to $6,598,058.28 - Financing: Data Services Fund
Body
BACKGROUND
This action does not authorize or encumber funding. The service price agreement establishes pre-negotiated pricing and contract terms for a specified period of time. Actual expenditures will occur only when services are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these services over the past five years has been approximately $902,700.00 per year.
This service price agreement will provide for maintenance and support of the City's existing record management and field base reporting system for the Department of Information and Technology Services. This agreement will provide continuing support of the systems that form the core technology platform used by public safety personnel including:
• Case management
• Compliance with state and federal reporting requirements
• Incident reporting
• Records processing
Maintaining active licenses and support ensures uninterrupted access and system functionality.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 12, 2021, the City Council authorized a five-year service price agreement for maintenance and support of the City's existing record management and field base reporting system for the Department of Information Resources with Intergraph Corporation dba Hexagon Safety & Infrastructure for the Department of Information by Resolution No. 21-0762.
FISCAL INFORMATION
|
Fund |
FY 2027 |
FY 2028 |
Future Years |
|
Data Services Fund |
$1,018,166.52 |
$0.00 |
$0.00 |
BUSINESS PARTICIPATION
|
Prime |
Status |
Workforce % |
|
INTERGRAPH CORPORATION dba Hexagon Safety & Infrastructure |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• The Office of Procurement Services conducted a sole source review and found no exceptions |
OWNER/EXECUTIVE
INTERGRAPH CORPORATION dba Hexagon Safety & Infrastructure
305 Intergraph Way
Madison, AL 35758
Anders Svensson, Chief Executive Officer