PILLAR: Core
AGENDA DATE: December 10, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for equipment fluid sampling, testing, and analysis services for the Dallas Water Utilities Department - Tribologik Corporation, lowest responsible bidder of two - Estimated amount of $851,018.50 - Financing: Dallas Water Utilities Fund (subject to annual appropriations)
*In alignment with Infrastructure Maintenance.
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for equipment fluid sampling, testing, and analysis services for the Dallas Water Utilities Department (DWU). These services will be used to test and analyze oil used in its motors, pumps, gearboxes, and transformers. DWU operates and maintains over 400 pumps, 280 gear boxes, 550 motors, and 200 transformers located at 110 pump stations and 5 treatment plants in Dallas, Carrolton, Sunnyvale, and surrounding counties.
Oil condition serves as an indicator of unexpected equipment wear, potential issues in equipment functionality, and oil replacement needs. DWU uses oil analysis data for improved equipment efficiency monitoring and to develop a more thorough predictive maintenance program including more timely oil changes to reduce cost and improve equipment reliability.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 22, 2022, the City Council authorized a three-year service price agreement for equipment fluid sampling test analysis services for the Water Utilities Department with Tribologik and SGS North America by Resolution No. 22-0980.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Dallas Water Utilities Fund |
$237,035.00 |
$306,991.75 |
$306,991.75 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Tribologik Corporation |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BM25-00028050. We opened them on August 8, 2025. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*Tribologik Corporation 1212 East 172nd St. Group 1 - $162,337.50
Hammond, IN 463241 Group 2 - $688,681.00
SGS North America, Inc. 400 Broadacres Dr. Group 1 - $162,665.50
Suite 200, 2nd Floor Group 2 - No Bid
Bloomfield, NJ 07003
OWNER/EXECUTIVE
Tribologik Corporation
Géraldine Picaud, Chief Executive Officer