PILLAR: Core
AGENDA DATE: December 10, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Government Efficiency
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 5 to increase the service contract with Accela Inc. for the continued purchase of licenses, implementation, maintenance, and support of the building permitting and land management solution for the Department of Planning and Development - Not to exceed $413,000.00, from $9,746,786.00 to $10,159,786.00 - Financing: Data Services Fund ($400,000.00) and Building Inspection Fund ($13,000.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This Supplemental Agreement will provide for the continued purchase of licenses, implementation, maintenance, and support of the building permitting and land management solution for the Department of Planning and Development. This solution will continue to automate current manual functions by streamlining end-to-end processes. The outcomes of this project include:
• A robust workflow engine, with capabilities for workflow automation and customization, tools for enforcing data and business rules, a flexible tool set to quickly respond to future ordinance changes and business process changes
• Enhanced and less complex reporting capabilities to provide data for management decision making
• Decreased complexity and maintenance burdens through the use of best practices and industry standards
• Broader range of public access and improved offerings for mobile devices to enable application submission, process/status visibility, and fee payment.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. This contract renewal option includes the living wage of $17.82.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 22, 2023, the City Council authorized a five-year service contract for the purchase of initial licenses, and implementation, maintenance, and support of a building permitting and land management solution for the Department of Development Services with Accela, Inc. by Resolution No. 23-0317.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Data Services Fund |
$400,000.00 |
$0.00 |
$0.00 |
|
Building Inspection Fund |
$ 13,000.00 |
$0.00 |
$0.00 |
|
Total |
$413,000.00 |
$0.00 |
$0.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Accela, Inc. |
Non-local |
0.00% |
OWNER/EXECUTIVE
Accela, Inc.
9110 Alcosta Boulevard
Suite H #3030
San Ramon, CA 94583
Gary Kovacs, Chief Executive Officer