STRATEGIC PRIORITY: Workforce, Education & Equity
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for the purchase of Cisco communications equipment and SmartNet maintenance for the Department of Information & Technology Services with Presidio Networked Solutions Group, LLC through The Interlocal Purchasing System cooperative agreement - Estimated amount of $16,514,751.03 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This five-year master agreement will allow for the purchase of Cisco communication equipment and SmartNet maintenance for the Department of Information & Technology Services. The City's communication network currently utilizes Cisco equipment and SmartNet maintenance, this agreement will make available the necessary equipment and software to replace end-of-life equipment, to enhance the current network and provide communication equipment for new facilities. Typical purchases from this master agreement include desk phones, routers, switches, servers, software, and software licenses.
The Interlocal Purchasing System cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 23, 2013, the City Council authorized a five-year master agreement for Cisco communication equipment and SmartNet maintenance with AT&T, through the State of Texas Department of Information Resources cooperative agreement by Resolution No. 13-1821.
On October 24, 2018, the City Council authorized a five-year master agreement for Cisco communication equipment and SmartNet maintenance with Presidio Networked Solutions Group, LLC, through State of Texas Department of Information Resources cooperative agreement by Resolution No. 18-1519.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Data Services Fund |
$2,998,445.79 |
$3,172,205.91 |
$10,344,099.33 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$16,514,751.03 |
Goods |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Presidio Networked Solutions Group, LLC - Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVES
Presidio Networked Solutions Group, LLC
7701 Las Colinas Ridge
Suite 600
Irving, Texas 75063
Bob Cagnazzi, Chairman of the Board & Chief Executive Officer
Manny Korakis, Chief Financial Officer
David Hart, Chief Operating Officer
Robert Kim, Chief Technology Officer