PILLAR: Fiscally Sound
AGENDA DATE: September 23, 2026
COUNCIL DISTRICT(S): 1, 2, 3, 6, 7, 8, 9, 10, 12
DEPARTMENT: Office of Procurement Services
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for grounds maintenance services for the Dallas Police Department - Abescape Group, LLC in the estimated amount of $185,545.00 and Cerv Property Solutions, LLC in the estimated amount of $124,535.21, lowest responsible bidders of five - Total estimated amount of $310,080.21 - Financing: General Fund (subject to annual appropriations)
*In alignment with Infrastructure Maintenance.
Body
BACKGROUND
This action does not authorize or encumber funding. The service price agreement establishes pre-negotiated pricing and contract terms for a specified period of time. Actual expenditures will occur only when services are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these services over the past three years has been approximately $167,000.00 per year.
This service price agreement will provide for grounds maintenance services for Dallas Police Department. These services will include:
• Debris and litter removal
• Edging
• Leaf clean-up
• Mowing
• Plant bed maintenance
• Tree-pruning services
• Trimming of ground cover/shrubs
Additionally, these services will also consist of applying winter rye seed, herbicides, pre-emergent, and fertilizers as needed.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $23.06; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 27, 2023, the City Council authorized a three-year service price agreement for grounds maintenance services for the Police Department with Good Earth Corporation by Resolution No. 23-1343.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$8,602.91 |
$103,235.24 |
$198,242.06 |
Council District Amount
1 $ 24,780.00
2 $ 49,040.00
3 $ 55,030.00
6 $ 55,139.83
7 $ 21,614.40
8 $ 30,291.85
9 $ 25,560.33
10 $ 21,133.80
12 $ 27,490.00
Total $310,080.21
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Abescape Group, LLC |
Non-local |
0.00% |
|
Cerv Property Solutions, LLC |
Non-local |
11.25% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BX26-00030086. We opened them on May 8, 2026. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidder
Bidders Address Amount
*Abescape Group, LLC 1418 Milam St. Multiple groups
Fort Worth, TX 76112
*Cerv Property Solutions, LLC 500 Bee Caves Rd. Multiple groups
Building One Suite 370
Austin, TX 78746
2 Mach LLC 3419 Westminister Ave. Multiple groups
#1040
Dallas, TX 75205
Good Earth Corporation 7922 Forney Rd. Multiple groups
Dallas, TX 75227
JBA Land Management 10875 Jupiter Rd. Multiple groups
Dallas, TX 75218
OWNERS/EXECUTIVES
Abescape Group, LLC
Abraham Herrera, Owner
Cerv Property Solutions, LLC
Kade Thomas, Chief Executive Officer