STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: December 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for window treatment styles and installation for the Department of Facilities and Real Estate Management - NO EGO, Inc. dba WinnyMan Construction, lowest responsible bidder of two - Estimated amount of $153,040.00 - Financing: General Fund ($131,177.16) and Capital Construction Fund ($21,862.84) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for window treatment styles and installation for the Department of Facilities and Real Estate Management. Window treatment styles will include horizontal aluminum and vinyl blinds, vertical vinyl blinds, and manual and motorized roller shades. Installations will vary in size to fit each location.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$43,725.72 |
$43,725.72 |
$43,725.72 |
|
Capital Construction Fund |
$ 7,287.62 |
$ 7,287.62 |
$ 7,287.60 |
|
Total |
$51,013.34 |
$51,013.34 |
$51,013.32 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$153,040.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE. |
|
• NO EGO, Inc. dba WinnyMan Construction - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BH24-00025217. We opened them on August 30, 2024. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*NO EGO, Inc. dba 13112 Tamayo Drive $153,040.00
WinnyMan Construction Austin, TX 78729
REKJ Builders, LLC 9205 Royal Drive Non-responsive
Rowlett, TX 75089
OWNER/EXECUTIVE
NO EGO, Inc. dba WinnyMan Construction
Marica Lawson, Chief Executive Officer