STRATEGIC PRIORITY: Core
AGENDA DATE: April 9, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for grounds maintenance services for the Library - BrightView Landscape Services, Inc., most advantageous proposer of seven - Estimated amount of $1,034,140.32 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for grounds maintenance services for the Library. The services will include mowing, trimming, weeding, fertilization, pest control, leaf, and litter removal at branch libraries and the Central Library. Mowing cycles range from 14 to 30 days year-round depending on seasonal needs, with leaf and litter removal conducted routinely. Additionally, this agreement will allow for irrigation adjustments and inspections plus sod, erosion, and rut repair services.
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Library (2)
• Park & Recreation Department (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Cost and time frame 30 points
• Experience 25 points
• Approach 25 points
• Business and Inclusion Development Plan 15 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 25, 2020, the City Council authorized a three-year service price agreement for grounds maintenance services at various locations for the Library with Edens Touch Diversified, LLC by Resolution No. 20-0471.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$344,713.44 |
$344,713.44 |
$344,713.44 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,034,140.32 |
Other Services |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
32.00% |
32.00% |
$330,924.90 |
|
• This contract meets the M/WBE goal. |
|
• BrightView Landscape Services, Inc. - Local; Workforce - 36.17% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BAZ24-00025391. We opened them on September 20, 2024. We recommend the City Council award this service price agreement in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Amount
*BrightView Landscape 2315 Southwell Rd. 84.67
Services, Inc. Dallas, TX 75229
Urban Landscaping & Irrigation 700 South Dallas Ave. 61.01
Lancaster, TX 75146
SRH Landscapes LLC 7714 Frank Jackson Dr. 56.43
Dallas, TX 75252
Abescape Group 1418 Milam St. 51.65
Fort Worth, TX 76112
U.S. Lawns-FortWorth/ 2607 Aero Dr. 47.97
Grapevine/Dallas Grand Prairie, TX 75052
Good Earth Corp. 7922 Forney Rd. 45.01
Dallas, TX 75227
Greenforest Landscaping 403 West Simonds Rd. 35.95
& Maintenance, Inc. Seagoville, TX 75159
OWNER/EXECUTIVE
BrightView Landscape Services, Inc.
Dale Asplund, Chief Executive Officer