STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: September 13, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Water Utilities Department
EXECUTIVE: Kimberly Bizor Tolbert
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 2 to the professional services contract with Halff Associates, Inc. for additional engineering services associated with the Floodplain Program Management Assistance Contract No. 1 - Not to exceed $777,925.00, from $583,950.00 to $1,361,875.00 - Financing: Storm Drainage Management Capital Construction Fund
Body
BACKGROUND
The Floodplain Program Management Assistance provides the City of Dallas a source of trained technical staff to assist City staff for flooding investigations and support for floodplain management activities. An important floodplain management activity that the City of Dallas engages in is Federal Emergency Management Agency’s Community Rating System (CRS). The CRS is a voluntary incentive program for communities participating in the National Flood Insurance Program. The CRS program measures the scope and effectiveness of a community’s floodplain management efforts and activities and assigns a “class” rating. The City of Dallas has been participating in the CRS since 1991 and is currently a Class 3 rating. The City of Dallas has the highest CRS class rating in the state of Texas, and one of seven in the nation with this class. As a Class 3 community, City of Dallas property owners receive a 35% discount on flood insurance premiums. The CRS requires annual recertification and Verification Cycle Visits (audits) are conducted every three years. Additionally, FEMA performs a separate audit to review the city’s floodplain management program compliance called the Community Assistance Visit (CAV) per their discretion. With the City of Dallas’ advancement in the CRS program a CAV is more probable. The previous CAV conducted on the City of Dallas was in 2007.
This action will authorize Supplemental Agreement No. 2 to the professional services contract with Halff Associates, Inc., to provide additional engineering services for CRS recertification cycle (FY 23 through FY25), Lake Garden and Easton Road area drainage improvements study, public outreach for FEMA’s upcoming flood insurance map revisions and other services pertaining to the floodplain management program.
ESTIMATED SCHEDULE OF PROJECT
Began Design August 2023
Complete Design December 2025
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 14, 2019, the City Council authorized a professional services contract with Halff Associates, Inc. for engineering services associated with the Floodplain Program Management Assistance Contract No. 1 by Resolution No. 19-1132.
On August 24, 2022, the City Council authorized Supplemental Agreement No. 1 to the professional services contract with Freese and Nichols, Inc. for additional engineering services associated with the Floodplain Program Management Assistance Contract No. 1 by Resolution No. 22-1526.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Storm Drainage Management Capital Construction Fund |
$777,925.00 |
$0.00 |
$0.00 |
Design $ 450,000.00
Supplemental Agreement No. 1 $ 133,950.00
Supplemental Agreement No. 2 (This action) $ 777,925.00
Project Total $1,361,875.00
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$77,925.00 |
Architecture & Engineering |
25.66%* |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
26.12% |
26.12% |
$203,175.00 |
|
• *This item reflects previous Business Inclusion and Development MWBE policy |
|
• This contract meets the M/WBE goal. |
|
• Supplemental Agreement No 2 - 26.04% Overall Participation |
|
• Halff Associates, Inc - Local; Workforce - 19.00% Local |
OWNER
Halff Associates, Inc.
Mark Edwards, PG, President