STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 8, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a two-year cooperative purchasing agreement for commercial wireless communication services and equipment for the Department of Information and Technology Services with Cellco Partnership dba Verizon Wireless through the Department of Information Resources cooperative agreement - Not to exceed $6,803,614.56 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for commercial wireless communication services and equipment for the Department of Information and Technology Services. The agreement allows for wireless cell phone use which increases mobility and collaboration between departments. Additionally, this agreement allows for the purchase of mobility services that can be used in smart devices, such as cradle point or mobile tablets. Wireless technology includes voice, data, and internet services which are used in various forms of communications and connectivity. Utilizing commercial wireless technology will provide the ability for staff to access information, research, and respond instantly while not locally connected.
The Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 22, 2012, the City Council authorized a four-year service contract, with two one-year renewal options, for commercial wireless communication services and equipment for public safety and other City departments with Cellco Partnership dba Verizon Wireless and its Related Entities through the Department of Information Resources, State of Texas Cooperative contract by Resolution No. 12-2077.
On August 24, 2016, the City Council authorized Supplemental Agreement No. 1 to exercise the first one-year renewal option of the service contract for commercial wireless communication services and equipment with Cellco Partnership dba Verizon Wireless and its Related Entities through the Department of Information Resources, State of Texas Cooperative by Resolution No. 16-1310.
On August 23, 2017, the City Council authorized Supplemental Agreement No. 2 to exercise the second one-year renewal option to the service contract with Cellco Partnership dba Verizon Wireless and its related entities through the Department of Information Resources, State of Texas Cooperative for commercial wireless communication services and equipment by Resolution No. 17-1269.
On November 28, 2018, the City Council authorized a one-year service contract for commercial wireless communication services and equipment with Cellco Partnership dba Verizon Wireless and its Related Entities through the Department of Information Resources, State of Texas Cooperative contract by Resolution No. 18-1700.
On March 25, 2020, the City Council authorized a three-year service contract for commercial wireless communication services and equipment with Cellco Partnership dba Verizon Wireless through the Department of Information Resources, State of Texas Cooperative contract by Resolution No. 20-0474.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Data Services Fund |
$3,401,807.28 |
$3,401,807.28 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$6,803,614.56 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Cellco Partnership dba Verizon Wireless - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Cellco Partnership dba Verizon Wireless
10170 Junction Drive, Floor 2
Annapolis Junction, MD 20701
Clifton Miller Jr, Director of Contract Management