STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: October 23, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize (1) a five-year service price agreement for non-emergency wrecker services for citywide use - Dallas Towing & Recovery LLC, Jet Stream Trucking, Inc. dba HBL Towing & Recovery, and CTR Incident Management Specialist LLC, lowest responsible bidders of four - Estimated amount of $2,875,814.00; and (2) an increase in appropriations in an amount not to exceed $1,394,247.00 in the Confiscated Monies-State Fund - Financing: General Fund ($228,748.37), Equipment and Fleet Management Fund ($2,521,567.50), Confiscated Monies-State Fund ($86,998.13), and Sanitation Operation Fund ($38,500.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for non-emergency wrecker services for citywide use. The agreement will be used for transporting disabled City vehicles to designated locations and the removal of junk motor vehicles from private or public locations inside and outside of the city to the Auto Pound at 1955 Vilbig Avenue, Dallas TX 75208 or any facility designated in the future as the Auto Pound.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 28, 2020, the City Council authorized a three-year service price agreement for non-emergency wrecker services with Recovery Systems, Inc. dba Pro-Tow Wrecker Services and Jet Stream Trucking, Inc. by Resolution No. 20-1714.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$ 68,530.70 |
$ 84,121.33 |
$ 76,096.34 |
|
Equipment and Fleet Management Fund |
$420,261.30 |
$504,313.55 |
$1,596,992.65 |
|
Confiscated Monies-State Fund |
$ 24,998.13 |
$ 33,500.00 |
$ 28,500.00 |
|
Sanitation Operation Fund |
$ 7,500.00 |
$ 7,500.00 |
$ 23,500.00 |
|
Total |
$521,290.13 |
$629,434.88 |
$1,725,088.99 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$2,875,814.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Dallas Towing & Recovery LLC - Local; Workforce - 80.00% Local • Jet Stream Trucking, Inc. dba HBL Towing & Recovery - Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BF24-00024086. We opened them on April 5, 2024. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Dallas Towing & Recovery LL 4842 Vicksburg Dr. Multiple groups
Dallas, TX 75207
*Jet Stream Trucking, Inc. 2811 Mican Dr. Multiple groups
dba HBL Towing & Recovery Dallas, TX 75212
*CTR Incident Management 5420 Forney Rd. Multiple groups
Specialist Dallas, TX 75227
URT Texas, Inc. 18861 90th Ave. Multiple groups
Suite E
Mokena, IL 60448
OWNERS/EXECUTIVES
Dallas Towing & Recovery LLC
Arnold Perez, Owner
Jet Stream Trucking, Inc. dba HBL Towing & Recovery
Sal Aldahik, Chief Executive Officer
CTR Incident Management Specialist LLC
Rick Chron, Owner