STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 11, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a five-year cooperative purchasing agreement for an identity and access management, single-sign on platform for the Department of Information and Technology Services with Netsync Network Solutions through the State of Texas Department of Information Resources cooperative agreement - Estimated amount of $3,759,266 - Financing: Data Services Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will provide for the purchase of an identity and access management, single sign-on platform for the Department of Information and Technology Services. This platform will allow for centralized identity and access management for users, including multi-step authentications for City system access. This platform is required to maintain compliance with risk management and cyber insurance. Additionally, the platform will maintain compliance with Health Insurance Portability and Accountability Act of 1996, Criminal Justice Information System, and Payment Card Industry Standards. The City utilized an existing enterprise software agreement to purchase an identity and access management, single sign-on platform to provide an extra layer of security and threat protection to the City’s network for COVID-19 employees working from home or on alternative networks.
The State of Texas Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $15.21; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
Data Services Fund |
$751,853.20 |
$751,853.20 |
$2,255,559.60 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$3,759,266.00 |
Other Services |
N/A |
100.00% |
$3,759,266.00 |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts, however the prime contractor is a certified M/WBE. |
|
• Netsync Network Solutions - Non-local; Workforce - 0.0013.33% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Netsync Network Solutions
2500 West Loop South
Ste. 410
Houston, TX 77027
Diana Gonzales, President