STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 13, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Building Services Department
EXECUTIVE: Dr. Robert Perez
______________________________________________________________________
SUBJECT
Title
Authorize an increase to the contract with Schneider Electric Buildings Americas, Inc. for on-site and remote monitoring, analysis, and support of building operating systems to improve and reduce operating costs at City facilities - Not to exceed $219,859.75, from $879,439.00 to $1,099,298.75 - Financing: General Fund ($100,000.00) and Capital Construction Fund ($119,859.75) (subject to annual appropriations)
Body
BACKGROUND
The Building Services Department (BSD) operates and maintains over 500 buildings, comprising over 10 million square feet. The City’s Green Energy Policy resolution, adopted April 10, 2019, directed the City Manager to establish an energy management system that would include benchmarking and identification of areas for improvement in energy use for municipal operations. This supports the broader purpose of the City’s Comprehensive Environmental and Climate Action Plan (CECAP).
This Change Order will increase the contract by 25% and allow continuation of services that include monitoring of equipment that often accounts for 70% of a building’s energy use and identifies actual and potential issues resulting in actionable steps that BSD can then take to reduce consumption and improve air quality.
The Texas Local Government Code, Chapter 271, Subchapter F, Section 271.102, authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization. Schneider Electric Buildings Americas Inc. was chosen from The Interlocal Purchasing System, Contract No. 19060401.
ESTIMATED SCHEDULE OF PROJECT
Began Services October 2020
Complete Services December 2024
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 28, 2020, the City Council authorized a contract with Schneider Electric Buildings Americas Inc. for on-site and remote monitoring, analysis, and support of building operating systems to improve and reduce operating costs at City facilities by Resolution No. 20-1675.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$ 85,000.00 |
$15,000.00 |
$0.00 |
|
Capital Construction Fund |
$100,000.00 |
$19,859.75 |
$0.00 |
|
Total |
$185,000.00 |
$34,859.75 |
$0.00 |
Service Contract $ 879,439.00
Change Order No. 1 (this action) $ 219,859.75
Total $1,099,298.75
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$219,859.75 |
Cooperative Agreement |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Schneider Electric Buildings Americas, Inc. - Local; Workforce - 4.00% Local |
OWNER
Schneider Electric Buildings Americas Inc.
Jess Davis, Regional Manager