STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: June 26, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for removal and pruning of public trees, emergency activation and storm response services, and plant health care treatments for citywide use - Shawnee Mission Tree Service, Inc. dba Arbor Masters, lowest responsible bidder of eight - Estimated amount of $5,508,709.50 - Financing: General Fund ($5,164,394.90) and Stormwater Drainage Management Fund ($344,314.60) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for removal and pruning of public trees, emergency activation and storm response services, and plant health care treatments for citywide use. Services involve tree trimming, pruning, removal of trees at risk, emergency storm response services, pest and disease management, and general maintenance to keep the urban forest healthy and thriving.
This is an Indefinite Delivery/Indefinite Quantity agreement for which quantities of services and/or delivery schedules cannot be determined. Services under this agreement will be ordered by the City on an as needed basis for the term of this agreement.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 27, 2020, the City Council authorized a three-year service price agreement for tree maintenance and emergency response storm services with Shawnee Mission Tree Service, Inc. dba Arbor Masters Tree Service and Good Earth Corporation by Resolution No. 20-0838.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$250,000.00 |
$1,020,000.00 |
$3,894,394.90 |
|
Stormwater Drainage Management Fund |
$ 37,544.00 |
$ 112,633.00 |
$ 194,137.60 |
|
Total |
$287,544.00 |
$1,132,633.00 |
$4,088,532.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$5,508,709.50 |
Other Services |
23.00% N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% N/A |
0.00% N/A |
$0.00 N/A |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected. |
|
• Shawnee Mission Tree Service, Inc. dba Arbor Masters - Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation of for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BJ23-00022395. We opened them on February 2, 2024. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidder by group. Information related to this solicitation is available upon request.
*Denotes successful bidder
Bidders Address Amount
*Shawnee Mission 1510 Jelmak Street Multiple groups
Tree Service, Inc. dba Grand Prairie, TX 75050
Arbor Masters Tree Service
Acadia Tree Care, LLC 2713 South Garland Avenue Multiple groups
Garland, TX 75041
Bartlett Tree Experts 11376 Kline Drive Multiple groups
Dallas, TX 75229
Crews Service Company 246 Route U Multiple groups
Walnut Grove, MO 65770
Duran Tree Care, Inc. 610 Uptown Boulevard Multiple groups
Suite 208
Dallas, TX 75227
Good Earth Corp. 7922 Forney Road Multiple groups
Dallas, TX 75227
Looks Great Services of MS 1501 Highway North Multiple groups
Columbia, MS 39429
West Coast Arborists, Inc. 200 East Via Burton Multiple groups
Anaheim, CA 92806
OWNER
Shawnee Mission Tree Service, Inc. dba Arbor Masters
Ron Keith, Owner
Bernie Zarda, Chief Operating Officer