PILLAR: Core
AGENDA DATE: April 8, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize (1) an acquisition contract for the purchase of hardware and software for an inventory management solution for the Dallas Fire-Rescue Department managed by the Department of Information and Technology Services in the estimated amount $942,506.25; and (2) a four-year service price agreement in the estimated amount $2,272,500.00, with two one-year renewal options in the estimated amount of $1,575,962.00, as detailed in the Fiscal Information, for maintenance and support for an inventory management solution for the Dallas Fire-Rescue Department managed by the Department of Information and Technology Services - Apptricity Corporation, most advantageous proposer of eight - Total estimated amount of $4,790,968.25 - Financing: ARPA Redevelopment Fund ($1,508,996.48) and General Fund ($3,281,971.77) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
These agreements will allow for the implementation of hardware and software for an inventory management solution and maintenance and support for Dallas Fire-Rescue Department (DFD) managed by the Department of Information and Technology Services.
DFD currently relies on an inventory system that requires multiple manual processes to track the purchase, distribution, and lifecycle of:
• Firefighting gear and equipment
• Fire station operational supplies
• Emergency medical supplies
• Fleet management parts
• Fuel tracking
The proposed system will integrate these functions into a single, user-friendly platform, streamlining operations and improving efficiency across DFD.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Dallas Fire-Rescue Department (3)
• Dallas Water Utilities Department (1)
• Department of Information and Technology Services (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Functional match to requirements 30 points
• Technical match to requirements 25 points
• Capability and expertise 20 points
• Cost to the City 20 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 28, 2024, the City Council authorized the transfer and reallocation of ARPA funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to the ARPA Redevelopment multi-year fund to provide assistance with completing projects by Resolution No. 24-0315.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$ 0.00 |
$191,009.77 |
$3,090,962.00 |
|
ARPA Redevelopment Fund |
$942,506.25 |
$566,490.23 |
$ 0.00 |
|
Total |
$942,506.25 |
$757,500.00 |
$3,090,962.00 |
Initial Term: $3,215,006.25
Renewal Option Year 1: $ 795,737.00
Renewal Option Year 2: $ 780,225.00
Total $4,790,968.25
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Apptricity Corporation |
Local |
9.52% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BYZ25-00027697. We opened them on July 18, 2025. We recommend the City Council award this service price agreement in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Apptricity Corporation 220 East Las Colinas Blvd. E 73.89
Suite 400
Irving, TX 75039
AssetWorks, Inc. 1001 Old Cassatt Rd. 63.00
Suite 204
Berwyn, PA 19312
Bound Tree Medical, 5000 Tuttle Crossing Blvd. 61.49
LLC Dublin, OH 43016
Shipcom Wireless, Inc. 11200 Richmond Ave. 49.18
Suite 552
Houston, TX 77082
Rudra Enterprise 7428 Reverchon Dr. 48.47
LLC dba REETECH Irving, TX 75063
ZProCis Solutions, Inc. 5270 Golden Gate Pkwy. 44.16
Suite 104
Naples, FL 34116
Apex Consultants, Inc. 10304 Eaton Pl. 30.08
Suite 100
Fairfax, VA 22030
Intelligensia LLC 8350 North Central Expwy. 21.04
Dallas, TX 75206
OWNER/EXECUTIVE
Apptricity Corporation
Timothy Garcia, Chief Executive Officer