STRATEGIC PRIORITY: Core
AGENDA DATE: June 11, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a four-year service contract for third-party supplemental inspections and plan review services for the Department of Planning and Development - SAFEbuilt Texas LLC, Bureau Veritas North America, Inc., and Shums Coda Associates, Inc., most advantageous proposers of nine - Total combined amount Nnot to exceed $9,160,000.00 - Financing: Building Inspection Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for third-party supplemental inspections and plan review services for the Department of Planning and Development. These services are essential to effectively review construction documents and perform inspections, ensuring compliance with local building codes and safety regulations. To meet and maintain timely service delivery, this agreement will provide for supplemental support during periods of high workload, staffing shortages, or unexpected surges in permit activity. By utilizing qualified, pre-approved vendors through this contract, the Department of Planning and Development can manage fluctuating workloads effectively while maintaining its commitment to safety, efficiency, and support for development throughout the city.
Departments will manage the vendor utilization according to specialization, demand, and capacity of each vendor for each service required through project specific work orders.
A seven-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Aviation (1)
• Department of Facilities and Real Estate Management (1)
• Department of Planning and Development (2)
• Dallas Water Utilities Department (1)
• Office of Procurement Services (2)*
*The Office of Procurement Services evaluated cost, local preference, and the Business Inclusion and Development Plan, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Approach 25 points
• Experience 20 points
• Budget justification and timeframe 20 points
• Cost 15 points
• Business Inclusion and Development Plan 15 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 27, 2021, the City Council authorized Supplemental Agreement No. 1 to increase and extend for two-years the professional service contract for supplemental permit plan review and inspection services for the Department of Sustainable Development and Construction with SAFEBuilt, LLC; a two-year professional service contract for supplemental permit plan review and inspection services for the Department of Sustainable Development and Construction with Metro Code, LLC and Stantec Consulting Services, Inc. and an increase in appropriations in the Building Inspection Fund by Resolution No. 21-0266.
On June 26, 2024, the City Council authorized a one-year Cooperative Purchasing Agreement with SAFEBuilt Texas, LLC for permit plan review and inspection services for the Development Services Department for the period July 1, 2024 through June 30, 2025 by Resolution No. 24-0933.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Building Inspection Fund |
$350,000.00 |
$720,000.00 |
$8,090,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$9,160,000.00 |
Professional Services |
38.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
39.00% |
39.00% |
$3,572,400.00 |
|
• This contract exceeds the M/WBE goal. |
|
• SAFEbuilt Texas LLC - Local; Workforce - 0.06% Local • Bureau Veritas North America, Inc. - Non-local; 0.34% Local • Shums Coda Associates, Inc. - Non-local; 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BPZ24-00024837. We opened them on December 27, 2024. We recommend the City Council award this service contract in its entirety to the most advantageous proposers.
*Denotes successful proposers
Proposers Address Score
*SAFEbuilt Texas LLC 17400 Dallas Parkway 88.77
Suite100
Dallas,TX 75287
*Bureau Veritas North 1000 Jupiter Road 75.00
America, Inc. Suite 900
Plano,TX 75074
*Shums Coda Associates, 5776 Stoneridge Mall Road. 58.07
Inc. Suite150
Pleasanton, CA 94588
Abacoll Solutions LLC 2732 La Jolia Boulevard 54.74
Grand Prairie, TX 75054
Roy-Comark Consulting 1013 Hodge Street 23.80
Services, Inc. McKinney, TX 75071
Wildan Engineering 5500 Democracy Drive Non-responsive
Suite130
Plano, TX 75024
Burgess Construction 195 Murray Farm Road Non-responsive
Consultants Suite 200
Fairview, TX 75069
MasterPlan 2201 Main Street Non-responsive
Suite1280
Dallas, TX 75201
Metro Code, LLC 3880 Hulen Street Non-responsive
Suite 400
Fort Worth, TX 76107
OWNERS/EXECUTIVES
SAFEbuilt Texas, LLC
Chris Giordano, Chief Executive Officer
Bureau Veritas North America, Inc.
Shawn Till, President
Shums Coda Associates, Inc.
David Basinger, Chief Executive Officer