STRATEGIC PRIORITY: Core
AGENDA DATE: May 14, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for the installation, maintenance, and repair of electromagnetic gates, wood, chain link, ornamental wrought iron, and field fencing for citywide use - LLANO RIVER FENCE COMPANY, LLC in the estimated amount of $4,288,716.14 and Swift Corporation in the estimated amount of $130,464.24, lowest responsible bidders of three - Total estimated amount of $4,419,180.38 - Financing: General Fund ($1,664,718.07), Aviation Fund ($2,074,380.10), Dallas Water Utilities Fund ($647,678.64), and Communication Services Fund ($32,403.57) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for the installation, maintenance, and repair of electromagnetic gates, wood, chain link, ornamental wrought iron, and field fencing for citywide use. These services will provide for fencing and gates to improve security to facilities, by providing temporary construction fencing, and special security fencing and gates. In addition to new fencing and gates, this agreement also provides necessary services for maintenance, repairs, and replacements to extend the life of our existing gates and fencing.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$ 926,398.68 |
$ 339,436.95 |
$ 398,882.44 |
|
Aviation Fund |
$ 61,240.41 |
$ 905,912.86 |
$1,107,226.83 |
|
Dallas Water Utilities Fund |
$ 188,339.32 |
$ 219,339.32 |
$ 240,000.00 |
|
Communication Services Fund |
$ 2,700.31 |
$ 6,480.71 |
$ 23,222.55 |
|
Total |
$1,178,678.72 |
$1,471,169.84 |
$1,769,331.82 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$4,419,180.38 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
97.05% |
$4,288,716.14 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, however, one prime contractor is a certified M/WBE. |
|
• LLANO RIVER FENCE COMPANY, LLC - Local; Workforce - 46.67% Local • Swift Corporation - Non-Local; Workforce - 21.43% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BD25-00026410. We opened them on December 20,2024. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidder
Bidders Address Amount
*LLANO RIVER FENCE 11418 Lake June Rd. Multiple groups
COMPANY, LLC Balch Springs, TX 75180
*Swift Corporation 3580 Rocking J Rd. Multiple groups
Suite 100
Round Rock, TX 78665
Lonestar Fence & Supply 2200 I-35 West Non-responsive
Denton, TX 76207
OWNERS/EXECUTIVES
LLANO RIVER FENCE COMPANY, LLC
Ashanti Smith, President
Swift Corporation
Mario Vasquez, Chief Executive Officer