STRATEGIC PRIORITY: Core
AGENDA DATE: June 25, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of hot mix asphalt and cold patch materials for the Department of Transportation and Public Works - Texas Materials Group, Inc. dba Texas Materials, Few Ready Mix in the estimated amount of $12,727,160.00 and Estrada Concrete Company LLC in the estimated amount of $3,193,078.00, lowest responsible bidders of five - Total estimated amount of $15,920,238.00 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for hot mix asphalt and cold patch materials for the Department of Transportation and Public Works. These materials are utilized to repair and maintain city streets, alleys, trails, and service drives. Smaller projects include filling potholes, repairing bike trials, and speed bumps. Larger projects include the repaving of entire street blocks.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 12, 2020, the City Council authorized a two-year master agreement for the purchase of hot mix asphalt and cold patch materials for the Department of Public Works with Austin Asphalt, Inc. and Unique Paving Materials Corp. by Resolution No. 20-1150.
On April 12, 2023, the City Council authorized a two-year master agreement for the purchase of hot mix asphalt and cold patch materials for the Department of Public Works with Texas Materials Group, Inc. dba TexasBit, a CRH Company, Unique Paving Materials Corp., and Estrada Concrete Co. LLC by Resolution No. 23-0482.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$600,000.00 |
$4,400,000.00 |
$10,920,238.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$15,920,238.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
20.05% |
$3,193,078.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected, which resulted in no M/WBE subcontracting. |
|
• Texas Materials Group, Inc. dba Texas Materials, Few Ready Mix - Local; Workforce - 13.47% Local • Estrada Concrete Company - Local; Workforce - 63.15% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BT25-00026953. We opened them on April 11, 2025. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by group.
*Denotes successful bidders
Bidder Address Amount
*Texas Materials Group, 120 Decker Drive Group 1 - $12,727,160.00
Inc. dba Texas Materials, Suite #200 Group 2 - Non-responsive
Few Ready Mix Irving, TX 75062 Group 3 - No Bid
*Estrada Concrete 650 Skyline Drive Group 1 - $16,277,725.00
Company LLC Hutchins, TX 75141 Group 2 - $3,104,603.00
Group 3 - $88,475.00
Austin Asphalt, Inc. 1199 S Beltline Road Group 1 - $13,554,408.75
Suite#110 Group 2 - Non-responsive
Coppell, TX 75019 Group 3 - Non-responsive
Hall Brothers, Inc. 1196 Pony Express Highway Group 1 - No Bid
Marysville, KS 66508 Group 2 - Non-responsive
Group 3 - Non-responsive
Vulcan Construction 10101 Reunion Place Group 1 - No Bid
Materials, LLC Suite #500 Group 2 - No Bid
San Antonio, TX 78216 Group 3 - Non-responsive
OWNERS/EXECUTIVES
Texas Materials Group, Inc. dba Texas Materials, Few Ready Mix
Aaron Price, President
Estrada Concrete Company LLC
Francisco Estrada, Owner