STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a one-year service contract to complete a senior services strategic plan for the Office of Community Care for the term of one year from September 11, 2024 to September 10, 2025 with Guidehouse, Inc., most advantageous proposer of six - Not to exceed $250,000.00 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for completing a senior services strategic plan. Services included in this plan will consist of the following:
1. Review existing demographics profiles and identify additional opportunities to incorporate data analysis
2. Conduct a landscape analysis of organizations offering programs and services targeting or exclusively serving seniors and older adults
3. Create an index of senior services administered by the City of Dallas
4. Conduct a senior needs assessment to evaluate the effectiveness of City programs aligned with senior needs
5. Review Age Friendly Dallas Plan (2019), goals and strategies, and create an inventory of progress against each goal
6. Generate recommendations to address identified needs and service gaps
7. Evaluate the effectiveness of the City’s communications related to older adults and generate recommendations related to communication and outreach strategies for older adults, with an emphasis on reaching those who are not already enrolled in available programming or otherwise connected to City programs and services
The key components of this mission are to evaluate the City's current ability to address issues specific to the elder community, and where applicable, develop new goals.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Housing & Neighborhood Revitalization (1)
• Office of Community Care (2)
• Parks & Recreation Department (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Approach 30 points
• Cost 30 points
• Experience 25 points
• Business Inclusion & Development 15 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
The Quality of Life, Art and Culture Committee was briefed by memorandum regarding this matter on August 19, 2024. <https://cityofdallas.legistar.com/View.ashx?M=F&ID=13242118&GUID=6B05DC65-9201-4200-8F9F-31ADAD85FFFB>
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$250,000.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$250,000.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
18.00% |
18.00% |
$45,000.00 |
|
• The Business inclusion and Development Policy does not apply to Other Service contracts, however the prime contractor is subcontracting with certified M/WBEs. |
|
• Guidehouse, Inc. - Non-local; Workforce - 0.18% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for |
• Utilized for professional, personal, revenue, and planning services |
|
Proposal |
• Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price |
|
|
• Always involves the evaluation by committee |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BIZ24-00025066. We opened them on June 28, 2024. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Guidehouse, Inc. 2702 Highpoint Oaks Dr. 76.00
Suite 124
Lewisville, TX 75067
Elite Research LLC 9901 Valley Ranch Pkwy East 74.40
Suite 2035
Irving, TX 75063
ATI Advisory 3505 Albemarle St. NW 71.20
Washington, DC
Cater Investment Group 3301 North University Dr. 44.60
Suite 100
Coral Springs, FL 33065
Choice, Chance, Change 4815 Reed Rd. 39.60
Community Research and Houston, TX 77346
Outreach Center
Evolve Market Research 10 Common St. 37.00
#47
Walpole, MA 02081
OWNER/EXECUTIVES
Guidehouse, Inc.
Scott McIntyre, Chief Executive Officer
Charles Beard, Chief Operating Officer