STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 28, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a one-year service contract in the amount of $250,000.00, with a one-year renewal option in the amount of $250,000.00 for employment and workforce training services for formally incarcerated individuals for the Office of Community Care - Dallas Leadership Foundation, most advantageous proposer of five - Not to exceed $500,000.00 - Financing: FY23-24 TDJC Re-entry Pilot Program Grant Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis. We anticipate the following City departments will use this agreement:
These service contracts will provide for employment and workforce training services for formally incarcerated individuals and re-entry services. More than 150,000 individuals were incarcerated in Texas in 2016 and data shows that one in five of Texas inmates released are re-incarcerated within three years of release. Upon release, individuals face a myriad of barriers to successful re-entry into society. These individuals often face limited employment opportunities and are often ineligible for public benefits and other types of assistance, making it difficult to find stability and self-sufficiency.
The Reentry Services Program was established by the Texas State Legislature to support projects in Dallas and Houston that strive to support individuals being release from Texas Department of Criminal Justice (TDCJ) facilities and returning to the Dallas or Houston Area. This project has been supported through appropriations in the 84th, 86th and now the 87th Texas State Legislative Session in 2021. Funding was once again appropriated within the budget for the TDCJ to enter into an agreement with the City to establish and operate a program for re-entry services to individuals released from TDCJ facilities who are returning to the Dallas area. The City may enter into agreements with non-profit entities, faith-based organizations, and community groups for the provision of services.
A three-member committee from the following departments reviewed and evaluated the qualifications:
• Business Enterprise Hub (1)
• Integrated Public Safety (1)
• Office of Community Care (1)
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Work plan and evaluation 30 points
• Capability and experience 25 points
• Program budget and budget narrative 15 points
• Employment partners 15 points
• Employment placement history 15 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 28, 2022, the City Council authorized a one-year service contract for employment and workforce training services for formerly incarcerated individuals for the Small Business Center with Regional Black Contractors Association of North Texas, Inc.; and two-year service contract for re-entry career pathway services for the Small Business Center with Volunteers of America Texas, Inc. and First Step Community Empowerment by Resolution No. 22-1466.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
FY23-24 TDJC Re-entry Pilot Program Grant Fund |
$250,000.00 |
$250,000.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$500,000.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Dallas Leadership Foundation - Local; Workforce - 35.29% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BIZ24-00024448. We opened them on April 19, 2024. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Dallas Leadership 3101 Greenwood 79.50
Foundation Dallas, TX 75204
Lone Star Justice 3809 South 1st St. 77.33
Austin, TX 78704
Regional Black Contractors 2627 Martin Luther King Jr. Blvd. 74.17
Dallas, TX 75215
First Step Community 2606 Martin Luther King Jr. Blvd. 59.67
Empowerment Suite 222
Dallas, TX 75215
DJH Express National 300 North Akard St. 57.33
Training Academy. #1823
Dallas, TX 75201
OWNER
Dallas Leadership Foundation
Will McCall, President