PILLAR: Fiscally Sound
AGENDA DATE: August 25, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize a (1) three-year service price agreement for door hardware, key blanks and locksmith services for citywide use - Academy Locksmith, LP dba Academy Access Solutions in the estimated amount of $405,203.43; and (2) a three-year master agreement for the purchase of door hardware and key blanks for citywide use - INDEPENDENT HARDWARE INC in the estimated amount of $52,571.57, lowest responsible bidders of three - Total estimated amount of $457,775.00 - Financing: General Fund ($391,720.00), Dallas Water Utilities Fund ($50,326.50), and Equipment and Fleet Management Fund ($15,728.50) (subject to annual appropriations)
*In alignment with Infrastructure Maintenance.
Body
BACKGROUND
This action does not authorize or encumber funding. The service price agreement establishes pre-negotiated pricing and contract terms for a specified period of time. Actual expenditures will occur only when services are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these goods and services over the past three years has been approximately $263,000.00 per year.
This service price agreement will provide for door hardware, key blanks, and locksmith services for citywide use. Comprehensive locksmith services include installation, repair, rebuilding, unlocking, and combination changes of various lockset types in accordance with manufacturer standards. These agreements also provides an experienced team of locksmiths on call 24 hours a day, seven days per week including nights, weekends, and holidays to respond to routine and emergency service requests. Ensuring sufficient access to professional locksmith services enhances facility security and supports the protection of commercial buildings and City assets.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $23.06; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 8, 2023, the City Council authorized a three-year service price agreement for door hardware, key blanks, and locksmith services for all City facilities with Joe East Enterprises, Inc. dba A-1 Locksmith, Inc. and a three-year master agreement for the purchase of door hardware and key blanks for all City facilities with Independent Hardware, Inc. by Resolution No. 23-0248.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$15,000.00 |
$120,000.00 |
$256,720.00 |
|
Dallas Water Utilities Fund |
$ 3,955.48 |
$ 16,862.20 |
$ 29,508.82 |
|
Equipment and Fleet Management Fund |
$ 1,747.60 |
$ 5,242.80 |
$ 8,738.10 |
|
Total |
$20,703.08 |
$142,105.00 |
$294,966.92 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Academy Locksmith, LP dba Academy Access Solutions |
Local |
38.46% |
|
INDEPENDENT HARDWARE INC |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BF26-00030106. We opened them on April 17, 2026. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Academy Locksmith, LP 4202 Beltway Dr. Multiple lines
dba Academy Access Addison, TX 75001
Solutions
*INDEPENDENT 14 South Front St. Multiple lines
HARDWARE INC Philadelphia, PA 19106
Hans Johnsen Company 8901 Chancellor Row Non-responsive
Dallas, TX 75247
OWNERS/EXECUTIVES
Academy Locksmith, LP dba Academy Access Solutions
Kenny Friede, President
INDEPENDENT HARDWARE INC
Frank Stanco, President