STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: April 12, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a two-year master agreement for the purchase of hot mix asphalt and cold patch materials for the Department of Public Works - Texas Materials Group, Inc. dba TexasBit, a CRH Company in an estimated amount of $12,638,982.50, Unique Paving Materials Corp. in an estimated amount of $1,349,289.12, and Estrada Concrete Co. LLC in an estimated amount of $160,000.00, lowest responsible bidders of five - Total estimated amount of $14,148,271.62 - Financing: General Fund ($12,798,982.50) and Dallas Water Utilities Fund ($1,349,289.12)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of hot mix asphalt and cold patch materials for the Department of Public Works. This will include high performance cold patch, hot mix cold laid asphaltic concrete, and high-performance cold patch materials. These materials are utilized but not limited to be used for the repair and maintenance of city streets, alleys, trails, and service drives. These repairs include projects of various scopes. Smaller projects include filling potholes, repairing bike trials, or speed bumps. These materials are also used to cover entire street blocks within the scope of large city street projects.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 28, 2018, the City Council authorized a two-year master agreement for hot mix asphalt and cold patch materials with Oldcastle Materials Texas, Inc. dba TexasBit, Unique Paving Materials, Corp. and Austin Asphalt, Inc. by Resolution No. 18-0453.
On August 12, 2020, the City Council authorized a two-year master agreement for the purchase of hot mix asphalt and cold patch materials for the Department of Public Works with Austin Asphalt, Inc. and Unique Paving Materials, Corp. by Resolution No. 20-1150.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$1,951,616.00 |
$10,847,366.50 |
$0.00 |
|
Dallas Water Utilities Fund |
$ 674,644.56 |
$ 674,644.56 |
$0.00 |
|
Total |
$2,626,260.56 |
$11,522,011.06 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$14,148,271.62 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
1.52% |
2.65% |
$375,142.23 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected, however the prime contractor is a certified M/WBE. |
|
• Texas Materials Group, Inc. dba TexasBit a CRH Company - Non-local; Workforce - 0.00% Local • Unique Paving Materials Corp.- Non-local; Workforce - 0.00% Local • Estrada Concrete Co. LLC - Non-local; Workforce - 67.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BV22-00020231. We opened them on December 9, 2022. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Texas Materials Group, Inc. 420 Decker Drive Multiple lines
dba TexasBit, Suite 200
a CRH company Irving, TX 75062
*Unique Paving 3993 East 93 Road Multiple lines
Materials Corp. Cleveland, OH 44105
*Estrada Concrete 650 Skyline Drive Multiple lines
Co. LLC Hutchins, TX 75141
Austin Asphalt, Inc. 1199 S. Beltline Road Multiple lines
Suite 110
Coppell, TX 75019
Waller County 22010 Fairgrounds Road Multiple lines
Asphalt, Inc. Hempstead, TX 77445
OWNERS
Texas Materials Group, Inc. dba TexasBit, a CRH Company
Chris Michael, Vice President
Sam Davis, Vice President
Unique Paving Materials Corp.
Michael Pemberton, President
Jeffery Higerd, Vice President
Estrada Concrete Co. LLC
Francisco Estrada, President
Chris Leach, Vice President