PILLAR: Core
AGENDA DATE: February 25, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize (1) a three-year master agreement for the purchase of sod for the Park & Recreation Department - Reginald M. Harris dba Harris Son's Quality Lawn Care in the estimated amount of $2,972,887.60; and (2) a three-year service price agreement for sod installation services for the Park & Recreation Department - Raiderpowerlawncare LLC in the estimated amount of $1,176,000.00, lowest responsible bidders of three - Total estimated amount of $4,148,887.60 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of these agreements is to establish firm pricing for services and goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amounts are intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under these agreements.
These agreements will provide for the purchase of sod and installation services for the Park & Recreation Department (PKR). Sod is used to maintain the desired level of quality grounds, fairways, and fields to establish or replace areas where maintenance and repairs have been performed on the City's parks, athletic fields, and golf courses. PKR maintains the grounds at the City's 18-hole golf courses and adult and youth athletic fields. These agreements will aid PKR’s facility-specific condition monitoring, predictive, and preventative maintenance programs. Additionally, these agreements will allow for the purchase of various types of sod to stabilize and help protect slopes in and around the Trinity River levee system to prevent erosion. Other departments utilize sod to maintain grounds for City facilities.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 24, 2021, the City Council authorize a three-year service price agreement for the purchase of sod and installation for citywide use with Blue Sky Sod Farm, LLC and Sports Field Holdings, LLC dba Sports Field Solutions by Resolution No. 21-0429.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$100,777.52 |
$100,777.52 |
$3,947,332.56 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Reginald M. Harris dba Harris Son's Quality Lawn Care |
Non-local |
0.00% |
|
Raiderpowerlawncare LLC |
Local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BT25-00028135. We opened them on October 3, 2025. We recommend the City Council award these agreements to the lowest responsive and responsible bidders by group.
*Denotes successful bidders
Bidder Address Amount
*Reginald M. Harris dba 618 Brandi Ridge Dr. Group1 - $2,597,296.00
Harris Son's Quality Midlothian, TX 76065 Group 2 - $ 375,591.60
Lawn Care Group 3 - $2,824,500.00
*Raiderpowerlawncare LLC 637 Thompson Dr. Group 1 - $4,010,450.00
Coppell, TX 75019 Group 2 - $ 668,700.00
Group 3 - $1,176,000.00
Elite Supreme Enterprises LLC 201 East Abram St. Group 1 - $4,352,117.50
Suite 113 Group 2 - $ 722,050.00
Arlington, TX 76010 Group 3 - $1,950,000.00
OWNERS/EXECUTIVES
Reginald M. Harris dba Harris Son's Quality Lawn Care
Reginald Harris, Owner
Raiderpowerlawncare LLC
Anthony Onalaja, Owner