PILLAR: Core
AGENDA DATE: March 25, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize a two-year cooperative purchasing agreement for uniform rental for citywide use with UniFirst Corporation through the Sourcewell cooperative agreement - Estimated amount of $2,216,697.60 - Financing: General Fund ($2,194,281.88), Equipment and Fleet Management Fund ($19,055.40), and Transportation Regulation Fund ($3,360.32) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will provide for uniform rental for citywide use. The acquisition of uniform services is essential for the City's operations as it ensures a consistent supply of clean, professional uniforms for it's employees. Clean uniforms not only enhance the appearance of personnel, but also promote safety and hygiene in the workplace. This agreement will also be utilized to streamline the uniform cleaning and supply process, allowing our staff to focus on their core responsibilities without the added burden of managing uniform care. This investment in quality uniform services ultimately contributes to improve morale, professionalism, and operational efficiency.
The Sourcewell cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 26, 2025, the City Council authorized a five-year service price agreement with Cintas Corporation 2 for employee uniform rental and cleaning, by Resolution No. 25-0473.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$674,288.32 |
$674,288.32 |
$845,705.24 |
|
Equipment and Fleet Management Fund |
$ 3,175.94 |
$ 6,351.82 |
$ 9,527.64 |
|
Transportation Regulation Fund |
$ 1,050.00 |
$ 1,050.00 |
$ 1,260.32 |
|
Total |
$678,514.26 |
$681,690.14 |
$856,493.20 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
UniFirst Corporation |
Local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
UniFirst Corporation
200 North Sam Houston Rd.
Mesquite, TX 75149
Steven Sintros, Chief Operating Officer