PILLAR: Core
AGENDA DATE: December 10, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Transportation
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for the purchase of Jet A fuel for the Dallas Police Department - Avfuel Corporation, lowest responsible bidder of four - Estimated amount of $588,451.30 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of Jet A fuel for the Dallas Police Department (DPD). The agreement covers Jet A fuel, a standard type used in jet engines, specifically for helicopters operated by DPD. The fuel is stored in a City-owned above-ground tank located at Dallas Executive Airport. The Helicopter Unit relies on this fuel to support patrol divisions and conduct specialized law enforcement operations throughout the City.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 13, 2020, the City Council authorized a five-year master agreement for Jet A fuel for the Police Department with Pinnacle Petroleum, lnc. by Resolution No. 20-1554.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General fund |
$78,460.16 |
$117,690.26 |
$392,300.88 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Avfuel Corporation |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BD25-00028772. We opened them on October 10, 2025. We recommend the City Council award this master agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidder Address Amount
*Avfuel Corporation 47W. Ellsworth Rd. 7.89%
Ann Arbor, MI 48108
Atlantic Petroleum 1445 North Loop W Frwy. 16.75%
Houston, TX 77008
Arrow Energy, Inc. 1404 Industrial Dr. 14.00%
Suite 3
Saline, MI 48176
Associated Energy Group LLC. 701 Waterford Wy. Non-responsive
Suite 490
Miami, FL 33126
OWNER/EXECUTIVE
Avfuel Corporation
Joel Hirst, Senior Vice President