STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: April 28, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a two-year master agreement for the purchase of frictional asphaltic preservation treatment and pre-treatment concentrate for the Department of Public Works - Hall Brothers, Inc., sole source - Estimated amount of $1,520,250 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of frictional asphalt preservation treatment and pre-treatment concentrate to be utilized in house by the Department of Public Works crews. This new program will be a significant component of street preservation repairs identified in the Five-Year Infrastructure Management Program to prevent further degradation of 114.5 lane miles in Fiscal Year 2021.
The frictional asphaltic surface preservation treatment is a new scientifically formulated product which contains a blend of aggregate, asphalt, fines, and polymer. The blended materials provide a product that has enhanced adhesion and durability. This preservation treatment has been placed on over 4,000 lane miles in the last four years with various government entities and has proven to be equal in durability to a slurry seal treatment with an estimated savings of 30 to 50 percent.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$750,000.00 |
$770,250.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,520,250.00 |
Goods |
N/A |
N/A |
N/A |
|
• M/WBE goal waived due to no M/WBE availability. |
|
• Hall Brothers, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• The Office of Procurement Services conducted a sole source review and found no exceptions |
OWNER
Hall Brothers, Inc.
1526 Pony Express Hwy.
Marysville, KS 66508
Rob Lauer, President