STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 12, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service contract for helicopter pilot training services for the Dallas Police Department - Helicopter Institute, Inc., only bidder - Not to exceed $3,152,777.00 - Financing: Confiscated Monies-Federal Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for helicopter pilot training services for the Dallas Police Department. These services will include helicopter pilot training for 20 pilots and flight instructor certification training for 3 pilots. These services will also include airframe modifications to one of the city owned helicopters, and equipment related to water drops. Initial and recurring night vision goggle training and night vision goggle inspections will also be included in this contract.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Confiscated Monies - Federal Fund |
$344,409.00 |
$310,124.00 |
$2,498,244.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$3,152,777.00 |
Professional Services |
38.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected, which resulted in no M/WBE. |
|
• Helicopter Institute, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BE24-00025010. We opened it on July 19, 2024. We recommend the City Council award this service contract to the only bidder.
Bidder Address Amount
Helicopter Institute, Inc. 201 American Concourse $3,152,777.00
Suite 110
Fort Worth, TX 76106
Note: The Office of Procurement Services conducted a single proposal review and found no exceptions.
OWNER/EXECUTIVE
Helicopter Institute, Inc.
Randal Rowles, President