STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 13, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for the maintenance, repair, and parts of electrical switchgears - National Electrical Services, Inc. dba National Field Services, lowest responsible bidder of three - Estimated amount of $20,648,340 - Financing: Capital Construction Fund ($14,431,950), Dallas Water Utilities Fund ($4,420,000), Aviation Fund ($1,093,750), and Stormwater Drainage Management Fund ($702,640) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services and goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
• Building Services Department
• Department of Aviation
• Water Utilities Department
This service price agreement will provide for the maintenance, repair, and parts of electrical switchgears. Preventative maintenance services will include inspection, diagnostic testing, and repair services for various City departments. Electrical switchgears are used to operate motors and other various electrical equipment while safely controlling large currents, power levels, and establishing communication between motor and operation equipment for power distribution. The services provided will also assist the City with continued compliance with the Texas Commission on Environmental Quality, Environmental Protection Agency, and the United States Army Corps of Engineers.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 23, 2019, the City Council authorized a three-year service price agreement for the maintenance and repair of electrical switchgears with National Switchgear Systems North Texas, Inc. dba National Field Services by Resolution No. 19-0186.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Capital Construction Fund |
$4,810,650.00 |
$4,810,650.00 |
$4,810,650.00 |
|
Dallas Water Utilities Fund |
$ 472,100.00 |
$1,973,950.00 |
$1,973,950.00 |
|
Aviation Fund |
$ 93,750.00 |
$ 500,000.00 |
$ 500,000.00 |
|
Stormwater Drainage Management Fund |
$ 97,300.00 |
$ 302,670.00 |
$ 302,670.00 |
|
Total |
$5,473,800.00 |
$7,587,270.00 |
$7,587,270.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$20,648,340.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• National Electrical Services dba National Field Services - Local; Workforce - 100.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BV22-00019919. We opened them on February 3, 2023. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*National Electrical 10575 Vista Park Road $20,648,340.00
Services, Inc. dba Dallas, TX 75238
National Field Services
Shermco Industries, 2425 East Pioneer Drive $24,819,592.50
Inc. Irving, TX 75061
Saber Power Services, 4205 Longhorn Drive $25,199,210.50
Inc. Alvarado, TX 76009
OWNER
National Electrical Services, Inc. dba National Field Services
Jason B. Martin, Chief Financial Officer