PILLAR: Fiscally Sound
AGENDA DATE: October 28, 2026
COUNCIL DISTRICT(S): 9
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service contract for the operation of a watercraft rental service at White Rock Lake for the Park & Recreation Department - CQuvator Alexander-Williams dba Alexander-Williams Design House LLC, most advantageous proposer of three - Estimated Annual Net Revenue: General Fund $49,668.77
Body
BACKGROUND
This service contract will provide for the operation of a watercraft rental service at White Rock Lake for the Park & Recreation Department. These services will include rentals of kayaks, canoes, and/or stand-up paddle boards to lake visitors daily. The concessionaire will issue life vests with each rental and will maintain a motor-powered boat onsite to ensure the safety of its clients. Additionally, the concessionaire will be responsible for furnishing, maintenance, and storage of all equipment under this contract. The concessionaire will also provide minor capital improvements and repairs.
Under the terms of these concessions the concessionaire will pay 22 percent of the annual gross revenue generated at the watercraft rental operation service to the Park & Recreation Department.
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Dallas Fire-Rescue Department (1)
• Dallas Water Utilities Department (1)
• Park & Recreation Department (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Cost and timeframe 35 points
• Approach 30 points
• Experience 30 points
• Local Preference Program 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 26, 2022, the City Council authorized a three-year concession contract for the operation of a watercraft rental service at White Rock Lake for the Park & Recreation Department with Dallas Kayak Company, Inc. by Resolution No. 22-1612.
On June 18, 2026, the Park & Recreation Board authorized the five-year concession contract for operation of a watercraft rental service at White Rock Lake with Alexander-Williams Design House LLC.
FISCAL INFORMATION
Estimated Annual Net Revenue: General Fund $49,668.77
BUSINESS PARTICIPATION
|
Prime |
Status |
Workforce % |
|
CQuvator Alexander-Williams dba Alexander-Williams Design House LLC |
Non-local |
75.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for |
• Utilized for professional, personal, revenue, and planning services |
|
Proposal |
• Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price |
|
|
• Always involves the evaluation by committee |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BNZ25-00028784. We opened them on November 14, 2025. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*CQuvator Alexander-Williams dba 3416 Enterprise Dr. 86.33
Alexander-Williams Design Suite 704
House LLC Rowlett, TX 75088
Eastern Watersports, LLC 1923 Old Eastern Ave. 72.06
Suite A
Baltimore, MD 21221
Rent.Fun, LLC 120 West Main St. Non-responsive
Suite 300
Northville, MI 48167
OWNER/EXECUTIVE
CQuvator Alexander-Williams dba Alexander-Williams Design House LLC
CQuvator Alexander-Williams, Owner