STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: December 9, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service contract for implementation, hosting, support, and maintenance of a financial management and restaurant inspection solution managed by the Department of Information and Technology Services with HealthSpace USA, Inc. through an Interlocal Agreement with the City of Fort Worth - Not to exceed $482,611 - Financing: Information Technology Equipment Fund ($240,915) and General Fund ($241,696) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for implementation, hosting, support, and maintenance of a financial management and restaurant inspection solution managed by the Department of Information and Technology Services. The Consumer Health Division is part of the Department of Code Compliance and is charged with managing food inspections, to include but limited, to for fixed food establishments, temporary events, mobile food units, and a variety of other types of food establishments. The Consumer Health Division also manages commercial swimming pool inspection program and the mosquito abatement program for the City of Dallas.
This solution will provide additional efficiencies in work processes to include the remote inspection process, and the ability to make applications online and pay all required fees via the customer facing portal. Additionally, customers will have the ability to manage their business accounts online. Improvements in the financial management of customer business account includes providing customers with the ability to review and paying invoices online, accessing business documents to include viewing and printing inspection records. The system also allows the full inspection report to be published online to the public.
The City of Fort Worth interlocal agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
Information Technology Equipment Fund |
$240,915.00 |
$ 0.00 |
$ 0.00 |
|
General Fund |
$ 0.00 |
$55,250.00 |
$186,446.00 |
|
Total |
$240,915.00 |
$55,250.00 |
$186,446.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$482,611.00 |
Interlocal Agreement |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Interlocal Agreements |
|
• HealthSpace, USA, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Interlocal Agreement/Inter governmental Agreement |
• Interlocal Agreements/Intergovernmental Agreements allow the City to take advantage of competitively bid contracts by a State agency or local government and enable the City to purchase goods or services at lower prices • Interlocal Agreements/Intergovernmental Agreements are an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
|
|
|
OWNER
HealthSpace USA, Inc.
436 East 36th Street
Charlotte, NC 28205
Silas Garrison, Chief Executive Officer
Joseph Willmott, President