STRATEGIC PRIORITY: Core
AGENDA DATE: May 14, 2025
COUNCIL DISTRICT(S): 4
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year concession contract for the operation of food and beverage concessions at the Kiest Softball Complex for the Park & Recreation Department - Realford Consulting LLC, most advantageous proposer of two - Estimated Annual Net Revenue: Recreation Program Fund $158,774.64
Body
BACKGROUND
This concession contract will provide for the operation of food and beverage concessions at the Kiest Softball Complex for the Park & Recreation Department located at 3080 South Hampton Road. Services included will require the concession to keep available for sale, food, and drink products for which there shall be a reasonable demand during days and hours of scheduled operation at the Kiest Softball Complex. The concessionaire will pay 30 percent of the annual gross revenue generated at the Kiest Softball Complex food and drink concession operation service to the Park & Recreation Department.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Library (2)
• Park & Recreation Department (2)
• Office of Procurement Services (1)
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Experience at similar venues 30 points
• Approach and operational plan 30 points
• Revenue share percentage 35 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 26, 2023, the Park & Recreation Board approved a five-year concession contract for the operation of food and beverage concessions at the Kiest Softball Complex.
On March 8, 2023, the City Council authorized a five-year concession contract for the operation of food and beverage concessions at the Kiest Softball Complex for the Park & Recreation Department with Glow Cones Concessions, LLC by Resolution No. 23-0375.
On January 23, 2025, the Park & Recreation Board approved a five-year concession contract for the operation of food and beverage concessions at the Kiest Softball Complex with Realford Consulting LLC.
FISCAL INFORMATION
Estimated Annual Net Revenue: Recreation Program Fund $158,774.64
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$158,774.64 |
Revenue |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Revenue contracts. |
|
• Realford Consulting LLC - Local; Workforce - 100.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BMZ24-00024716. We opened them on June 21, 2024. We recommend the City Council award this service contract to the most advantageous proposer.
*Denotes successful proposer
Proposer Address Score
*Realford Consulting LLC 8500 North Stemmons Frwy. 78.50
Suite 5070
Dallas, TX 75247
TexMexBBQTacos LLC 3707 West Jefferson Blvd. Non-responsive
Suite 100
Dallas, TX 75211
OWNER/EXECUTIVE
Realford Consulting LLC
Raymond E Alford Jr., Senior Business Consultant