STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: January 10, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a two-year cooperative purchasing agreement for continued use of cloud services and support for the budget preparation and management system for the Department of Information and Technology Services with Oracle America, Inc. through the State of Texas Department of Information Resources cooperative agreement - Not to exceed $337,117.42 - Financing: Data Services Fund (subject to annual appropriation)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This agreement will provide continuous use of the budget preparation and management system for the Department of Information and Technology Services with Oracle America, Inc., which provides a single application for the development and monitoring of the City’s budget. Specifically, this agreement will provide ongoing hosting, maintenance, and support for the budget management system. This system is an effective tool in the creation, management, and reporting of the City’s budget, from initiatives to line-items for all City departments. Some additional advantages of this system include:
• Improved forecasting capabilities,
• Continuity of business operations,
• Improved capabilities to implement enhancements to meet business needs, and
• Significant improvement in the quantity and timeliness of information used in budget decision-making.
The Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 12, 2018, the City Council authorized a service contract for cloud services and support for the budget preparation and management system with Oracle America, Inc. through the Department of Information Resources by Resolution No. 18-1760.
On January 13, 2021, the City Council authorized a three-year cooperative purchasing agreement for cloud services and support for the budget preparation and management system with Oracle America, Inc. through the Department of Information Resources by Resolution No. 21-0139.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
FY 2026 |
|
Data Services Fund |
$168,558.71 |
$168,558.71 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$337,117.42 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Oracle America, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Oracle America, Inc.
500 Oracle Parkway
Redwood Shores, CA 94065
Lawrence J. Ellison, Chairman of the Board
Safra A. Catz, Chief Executive Officer