STRATEGIC PRIORITY: Workforce, Education & Equity
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a two-year cooperative purchasing agreement for Microsoft Government Enterprise Agreement for licenses, operating systems, production suite, and support for the City of Dallas provided by SHI Government Solutions, Inc. through the Texas Department of Information Resources cooperative agreement - Not to exceed $16,665,817.36 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement for Microsoft Government Enterprise will provide for the use of all Microsoft products, listed in the agreement, for end-users and infrastructure City of Dallas, and its entities. Included in this contract are:
1. O365 suite with email and productivity applications.
2. End-user productivity suite applications and upgrade capabilities
3. End-user operating systems and upgrade capabilities
4. Infrastructure licensing: Server and Database
5. Microsoft tools for patching, monitoring, and software delivery
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 24, 2018, the City Council authorized a five-year master agreement for the purchase of various software including perpetual, fixed term, subscription and software as a service, software maintenance, support, and implementation services with SHI Government Solutions, Inc. in the estimated amount of $5,533,013.50, Mobile Wireless, LLC in the estimated about of $409,750.00, and Carahsoft Technology Corporation in the estimated amount of $6,152,763.50, by Resolution No. 18-1518.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Data Services Fund |
$8,810,911.72 |
$7,854,905.64 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$16,665,817.36 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• SHI Government Solutions, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
SHI Government Solutions, Inc.
3828 Pecana Trail
Austin, Texas 78749
Thai Lee, President